Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in Chesapeake, Virginia. This opportunity offers the potential for long-term employment, and you will play a key role in supporting daily office operations and ensuring smooth communication across departments. This position is ideal for someone with strong organizational skills and a proactive approach to managing administrative tasks.

Responsibilities :

• Handle incoming calls professionally and direct them to the appropriate departments or individuals.
• Perform accurate data entry to maintain and update records and databases.
• Look up and ordering parts for HVAC related supplies
• Organize, file, and retrieve documents to support smooth office operations.
• Coordinate schedules, appointments, and meetings to ensure efficiency.
• Provide administrative support to various teams, including preparing reports and correspondence.
• Monitor office supplies and place orders as needed to maintain inventory.
• Assist in maintaining a clean and organized workspace.
• Communicate effectively with team members to facilitate task completion.
• Respond promptly to inquiries and resolve minor issues to support daily operations.
• Self-motivated with little to no assistance
• Proficiency in data entry and familiarity with office software such as Microsoft Office.
• Strong communication skills, both verbal and written.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Detail-oriented approach and excellent customer service skills.
• Strong organizational skills with keen attention to detail.
• Experience managing receptionist duties is a plus.
• High school diploma or equivalent; additional certifications in administration are advantageous.