Facilities Coordinator - Office Services

Overview

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POSITION OVERVIEW : As a Facilities Coordinator at LJA Business Solutions, you will be responsible for the design, planning, construction, and maintenance of equipment, machinery, offices, buildings, and other facilities. Facilities Coordinators serve as a liaison between LJA employees and outside contractors, providing vendor management for local offices. This position will service the south-east region offices with regular travel to outlying offices.

Responsibilities

• Provide monthly updates to stakeholders regarding their assigned offices and manage requests
• Review, update, and complete service tickets utilizing FreshService application
• Assist with scheduling, coordinating, and performing routine maintenance for facilities
• Coordinate space assignments, building layouts, and regularly update floor plans for all office locations
• Coordinate with landlord as needed
• Manage vendors for all locations – identify vendors, obtain required documentation (certificates of insurance, W9s, proposals, etc.), manage work performance, and process invoices once complete
• Implement and maintain facility health, safety, and incident plans
• Work closely with HR, IT, and business leaders to setup new hires in assigned office locations – find workspace, clean workstations, supply setup, new hire gift, provide access card, obtain business cards, and check IT setup
• Manage, schedule, coordinate, and implement space and systems requirements for employee office relocations
• Inspect construction and build-out progress for new offices, expansions, and renovations
• Manage preventive maintenance of facility equipment, including HVAC and office equipment
• Support other departments with requests while onsite
• Perform Monthly and Quarterly Site Safety Inspections

Required Education / Certifications

Required Qualifications

Ideally, you should also have

Benefits & Perks

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