Assistant Director of Facilities

Job Description

Job Description

Breck School

Job Description

Title : Assistant Director of Facilities

FLSA Status : Exempt

Reports to : Director of Facilities

Hours : Varies based on need

Salary : $100-$120k

Updated : 7 / 8 / 2025

School Overview

Breck School is a preschool through twelve, coeducational college preparatory, Episcopal day school located in Golden Valley, Minnesota, with a national reputation for excellence and achievement in academics, athletics, and the arts. Our School’s Episcopal roots are lived through an unwavering commitment to equity, inclusion, and belonging where we respect the dignity of every human being. We prioritize lifelong learning and a commitment to the greater good.

We are a community of highly engaged and motivated students, faculty, staff, and school leaders focused on building trusting relationships and strong academic scholarship through a practice of bridging research to practice. Upon graduation, Breck students are prepared for a life of intellectual curiosity, self-knowledge, and social responsibility, matriculating to colleges and universities throughout the world.

Position Overview

The Assistant Director of Facilities is a senior leadership role responsible for overseeing day-to-day operations of Breck’s facilities teams, including engineering, custodial, and grounds. Reporting to the Director of Facilities, this position ensures the consistent, safe, and efficient operation of campus infrastructure while providing departmental leadership.

This role is instrumental in strategic planning, operational excellence, and execution of facilities-related initiatives, including capital projects, preventive maintenance, and emergency preparedness. The Assistant Director serves as a key departmental representative in cross-functional teams and contributes to long-term campus planning.

Responsibilities

Leadership & Operations

Provide direct leadership and accountability across all operational teams : building engineering, custodial services, and grounds.

Serve as acting lead for the department in the absence of the Director of Facilities.

Ensure consistent performance standards, SOPs, and service expectations across all areas.

Foster a high-performance, safety-focused, and collaborative culture across the department.

Capital Planning & Execution

Support the execution of capital improvement projects including planning, budgeting, and vendor coordination.

Serve as the on-site departmental representative for construction and renovation projects.

Participate in long-term facilities planning aligned with Breck’s Comprehensive Site Plan (CSP) and PUD process.

Compliance & Risk Management

Ensure all facilities and operations comply with relevant codes, regulations, and safety standards.

Coordinate with the Director of Security on physical security infrastructure projects.

Lead operational response for weather-related, safety, and facility emergencies.

Financial Management

Assist in developing and managing operating and capital budgets.

Analyze expenditures, recommend cost-saving measures, and track performance against budget goals.

Cross-Functional Collaboration

Represent the Building & Grounds in school-wide planning meetings, operational task forces, and emergency response groups.

Serve as liaison with external contractors, vendors, and city inspectors as needed.

Qualifications

Bachelor’s degree in Facility Management, Engineering, Construction Management, or related field required.

7+ years of experience in facilities operations with increasing leadership responsibility.

Proven leadership managing cross-functional operational teams.

Deep knowledge of building systems, regulatory compliance, and preventive maintenance strategies.

Strong experience with capital project delivery, vendor negotiation, and budget oversight.

Certifications such as CFM, FMP, or PMP are preferred.

Proficiency with Google Workspace, CMMS platforms, and CAD or blueprint reading tools.

Competencies

Strategic thinking with strong decision-making skills

Exceptional leadership, communication, and team-building ability

Highly organized and adept at managing multiple priorities

Commitment to equity, inclusion, and fostering respectful workplace culture

Availability for off-hours emergencies or weather-related events

Working Conditions & Physical Requirements

Must be able to navigate campus buildings and grounds, including stairwells and mechanical spaces.

Occasional lifting (up to 50 lbs), climbing ladders, and working in various weather conditions required.

On-call rotation for emergency response required.