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Apply in 3 Minutes: Accounting Assistant...Intelice Solutions, LLC • Frederick, Maryland, US
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Apply in 3 Minutes : Accounting Assistant...

Apply in 3 Minutes : Accounting Assistant...

Intelice Solutions, LLC • Frederick, Maryland, US
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The Accounting Assistant plays a critical role in supporting the financial and operational backbone of the organization. This multifaceted position is responsible for a broad range of activities across finance, operations, procurement, inventory, and human resources, ensuring seamless integration and efficiency throughout the company.

Key Responsibilities

Bookkeeping & Financial Support

  • Maintain accurate financial records and files.
  • Reconcile bank statements and ensure the accuracy of financial transactions.
  • Prepare and submit invoices to clients.
  • Process invoices and payments, reconcile accounts, and assist with budget tracking and reporting.
  • Support month-end and year-end close processes.
  • Prepare and submit financial statements and reports.
  • Assist with payroll processing and general administrative needs for the accounting department.
  • Handle sensitive financial information with the utmost confidentiality.

Procurement & Vendor Management

  • Coordinate purchasing activities and manage vendor relationships.
  • Track orders and deliveries, ensuring cost-effective procurement practices.
  • Support the finance team in maintaining records of procurement transactions.

    • Inventory Oversight

  • Monitor inventory levels and maintain stock records.
  • Conduct regular audits and support logistics to ensure efficient supply chain operations.

    • Human Resources Assistance

  • Support HR functions including onboarding, employee record management, and benefits coordination.
  • Assist in the preparation of HR reports and documentation.
  • Coordinate and schedule interviews and meetings for HR-related activities.
  • Assist in organizing employee training and development programs.
  • Ensure compliance with labor regulations.

    • Qualifications and Skills

  • Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred.
  • Proven experience in accounting, operations, or administrative roles.
  • Proficiency in MS Office and accounting software (e.g., QuickBooks).
  • Familiarity with basic accounting principles, HR procedures, and procurement practices.
  • Excellent organizational and multitasking abilities.
  • Strong attention to detail and accuracy.
  • Good communication and interpersonal skills.

    • Reporting Structure

    The Accounting Assistant will report directly to the Director of Accounting and collaborate cross-functionally with finance, operations, and HR teams to ensure seamless integration of all related functions.

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