Job Description
Job Description
We are looking for a detail-oriented Contracts Administrator to join our team in Orange, California. In this position, you will play a key role in ensuring contract management, labor compliance reporting, and administrative support are handled efficiently and accurately. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys working collaboratively to meet deadlines.
Responsibilities :
- Manage contract administration tasks, including reviewing contracts for adherence to bids and ensuring proper documentation.
- Oversee labor compliance reporting by analyzing contract requirements and coordinating necessary documentation, such as union forms and cancelled checks.
- Facilitate job setup processes, including organizing insurance paperwork and preparing work orders for field staff.
- Maintain timely and accurate submission of certified payroll documents to customers.
- Collaborate with team members, customers, and government agencies to address compliance-related matters and resolve issues.
- Ensure the organization and accuracy of administrative records related to construction projects.
- Support audit preparation and reporting to ensure alignment with regulatory requirements.
- Utilize software tools such as Excel, Word, and Adobe Acrobat for efficient document management.
- Coordinate bid management processes to ensure contracts align with company goals.
- Assist in general clerical duties to support the overall operations of the office.
- Strong organizational skills with a keen attention to detail and the ability to meet deadlines.
- Proficiency in Microsoft Excel, Word, and experience with Adobe Acrobat.
- Excellent written and verbal communication skills in English, with the ability to effectively interact with clients, team members, and government agencies.
- Familiarity with labor compliance reporting processes and contract administration.
- Ability to work independently and collaboratively in a team-oriented environment.
- Knowledge of construction projects and administrative office practices is highly preferred.
- Experience in bid management and contract compliance is an advantage.
- Quick learner with the ability to adapt to new processes and systems.