Executive Assistant Job Description

Courserev.ai

Location : Charlotte, NC (Hybrid Required)

Employment Type : Full-Time

Role Summary

Courserev.ai is seeking a highly organized, proactive, and globally-minded Executive Assistant to provide dedicated support to our Europe-based CEO and ensure the smooth operation of our Charlotte, NC office. This hybrid role requires a candidate who excels at administrative management across time zones, is proficient with modern AI productivity tools, and possesses a true passion for golf. This is a dynamic role requiring coordination with team members across the US, Spain, and India, and offers significant opportunities for professional growth and travel within the golf industry.

Key Responsibilities

• Executive Support : Serve as the primary point of contact and administrative liaison for the CEO, handling daily communication, managing an international calendar, and organizing complex travel itineraries.
• Global Coordination & Scheduling : Proactively manage cross-time zone logistics, scheduling meetings, virtual conferences, and team syncs to accommodate stakeholders in the US, Europe (Spain), and India.
• Office & Administration Management : Oversee the day-to-day functioning of the Charlotte, NC office, including managing supplies, vendor relations, and ensuring a productive working environment for hybrid team members.
• Reporting & Communication : Prepare, format, and distribute daily summary reports and communication briefs for senior management, ensuring clear and concise information flow.
• Document & Workflow Management : Utilize advanced features of productivity suites and AI platforms to streamline document creation, research, and data analysis, enhancing the CEO's operational efficiency.
• Travel Arrangements : Arrange and coordinate detailed domestic and international travel logistics for the CEO and key team members, including visa, accommodation, and ground transportation.

Required Qualifications

Ideal Candidate Profile

The most successful candidate will possess a unique blend of administrative excellence and specialized industry passion :

Compensation and Benefits