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Junior Executive Assistant

Junior Executive Assistant

e.l.f. CosmeticsOakland, CA, US
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Junior Executive Assistant

The Junior Executive Assistant will play a key role in supporting the Assistant to the Chairman & CEO to ensure seamless operations across the company. This dynamic position involves a wide range of administrative tasks, from managing schedules and travel logistics to processing expense reports, coordinating shipments, and assisting on special projects. Acting as a positive, outgoing representative of the e.l.f. brand, the ideal candidate will thrive in a fast-paced, global environment and contribute to the success of both local and international initiatives.

Key Responsibilities

  • Serve as a professional representative of the e.l.f. brand by greeting guests and handling inquiries.
  • Manage calendars, schedule meetings, and coordinate across multiple time zones for international stakeholders.
  • Support travel planning and logistics for domestic and international trips, including preparing detailed itineraries.
  • Prepare and process expense reports accurately and on time.
  • Coordinate shipments of packages and documents to various global locations.
  • Provide administrative and logistical support for ad hoc projects and company-wide initiatives.
  • Anticipate needs and proactively support the Assistant to the Chairman & CEO in day-to-day operations.

Qualifications

  • 25 years of work experience, preferably in an office or professional setting.
  • Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfortable with internet navigation and research.
  • Strong organizational and time-management skills; highly detail-oriented.
  • Outgoing, friendly, and positive demeanor; adaptable to changing priorities.
  • Professional yet approachable written and verbal communication skills.
  • High degree of flexibility, resourcefulness, and ability to prioritize effectively.
  • Demonstrated ability to interact professionally at all organizational levels.
  • High school diploma required; bachelor's degree preferred.
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