Executive Assistant
First Round CapitalSan Francisco, CA, USjob_description.job_card.30_days_ago
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job_description.job_card.job_descriptionYou sweat the details. You triple-check names, times, logistics nothing slips through the cracks. You're an execution machine. Tasks get done thoughtfully and proactively with minimal oversight. You're service-oriented. You take pride in creating seamless experiences whether for your team or our external stakeholders. You can navigate ambiguity. You're resourceful when priorities shift and can pivot without missing a beat. You work well around high performers. You keep professionalism and diplomacy top of mind, especially in high-stakes founder contexts. You're discreet and dependable. You'll be handling sensitive information with poise and confidentiality. You're highly responsive and move fast. You're comfortable with urgency, and your team knows they can rely on you to keep things moving at pace. You work when the work needs to get done. This role is not a 9-to-5 jobit demands flexibility, responsiveness, and a willingness to put in time when needed, including nights and weekends. Executive Assistant 1 Supports two Partners, one based in SF and one based remotely. Reports directly to the SF-based Partner and has frequent collaboration with both Partners and their Chiefs of Staff. Executive Assistant 2 Supports one remote Managing Partner, and reports directly to the Managing Partner's Chief of Staff. The team prefers an asynchronous and highly autonomous work style. This role that involves more complex responsibilities and requires someone exceptional at managing intricate ever-shifting logistics. We're looking for someone who thrives on thinking strategically about a person's day without direct communication from the Partner, especially when they are traveling, and how to proactively and independently optimize every moment for efficiency, impact, and ease. The Executive Assistant must be comfortable having little direct communication with the Partner, and will collaborate most closely with the Chief of Staff as the primary point of contact and decision-maker. In addition to the responsibilities above, this role will manage their partner's inbox, including drafting error-proof emails in the Partner's voice and tone. It also includes supporting with personal and household-related needs. Try harder for founders. They're our customers LPs are our shareholders. Going above and beyond for our founders is what we do. We strive to be a founder's most valuable investor. That's why we don't pull term sheets, and we're always in for their second round. We respond to their emails in hours, not days. We build candidate pipelines, unprompted. We arrange meal deliveries when they become a new parent. Simply put, we go above and beyond to earn that right to be their first call every time there's a bump in the road. Give your unvarnished opinions and unwavering support. We strive to be kind, not nice. One of the most (counterintuitively) compassionate things you can do is to offer your unvarnished opinion along with your unwavering support. That willingness to risk a fleeting moment of discomfort in exchange for someone else's growth is long-term kindness. Treat the little things like big things. Everything can always be made better. We're all about the carefully crafted, the nitty-gritty, and the bespoke. Whether it's hand cutting each nameplate, or debating the optimal shape of the dinner table, no detail is too small to sweat. Make speed a habit. Whatever you're building, remember that now is better than two weeks from now. We're fans of starting small and iterating quickly. No matter what we're launching, you'll likely hear this question in a meeting : "How soon can we get something out there?" Invent and wander. Never stop experimenting. The best ideas are born out of experimentation. Our flagship programs have always come from our penchant for going out on a limb and approaching problems with a different perspective. Build wider doorways and longer tables. We're in the business of backing people and betting on their ideas no matter where they come from. While talent is evenly distributed, opportunity is not. First Round is dedicated to building a diverse and inclusive workspace and we encourage people from underrepresented groups to apply!
Executive Assistant Opportunities at First Round
First Round is a venture capital firm that works with founders exclusively at the earliest stages of company building. We fill in where we can until the team is filled out, tackling crucial early hiring and equipping those who are great at building product with the skills to sell it, too. Our founders' "imagine ifs" have turned into companies like Notion, Roblox, Uber, and Square.
We're searching for two thoughtful, operationally sharp Executive Assistants to support First Round Partners, helping amplify their impact and freeing up their time for the highest leverage work.
Your Core Role as an Executive Assistant Will Include :
- Own complex calendar management and scheduling across time zones, both internal and external.
- Prepare partner's meeting materials, itineraries, and daily agenda briefing.
- Book travel, including itineraries and all related logistics.
- Prepare and submit expense reports accurately and on-time.
- Organize in-person meetings and events, including making restaurant reservations and securing other venues as needed.
- Review and support with inbound communications on LinkedIn and email.
- Curate, purchase, and send thoughtful gifts for founders and other relationships.
You Could Be a Great Executive Assistant at First Round If :
There Are Some Key Differences Between the Two Executive Assistant Openings :
Based in San Francisco with Tuesday, Wednesday, and Thursday required in office.
While this role is remote, we do expect this person to be responsive during pacific time zone.
Our Values
At First Round, we value resourcefulness, team-play, excellence and hustle. To give you a sense of what our team is all about, check out our values that guide our work :
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