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Office Administrator

Office Administrator

Heron Technologies USA IncIndianapolis, IN, US
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Job Description

Job Description

Salary : $20-25

HERON TECH

OFFICE ADMINISTRATOR

Location : 7750 Zionsville Road Suite 800 Indianapolis, IN 46268

Job Title : Office Administrator / Executive Assistant, Heron Tech

Line Managers :

  • Adam Blaikie, President, Heron Tech

Duties : All those duties reasonably associated with your job title, as outlined below.

Employment Category : Non-Exempt

Expenses : None for Office Duties.

Main Duties :

  • Welcomes guests by greeting them, in person or on the phone, and answering or directing inquiries to the appropriate party via email.
  • Maintains customer confidence and protect operations by keeping information confidential and responding promptly to customer inquiries.
  • Responsible for book-keeping, accounts payable and accounts receivable, invoicing and verifying deposits on a regular basis.
  • Responsible for vendor invoice processing and utility payments.
  • Support President in updating and maintaining Enterprise Resource Planning (ERP) system and providing month-end financial summary reports to senior management and accounting colleagues.
  • Responsible for arranging meetings and travel, as needed by the team.
  • Contributes to team effort by accomplishing related team results and facilitating growth through personal initiative and efforts.
  • Assist in logistics between customers / potential customers / Heron Group.

    • Office Administrator Skills and Qualifications :

  • Written and verbal communication skills
  • Reporting skills
  • Computer software skills, including Microsoft Office
  • Organization skills
  • Time management skills
  • Office equipment maintenance
  • Basic accounting or supply management skills
  • Experience working with corporate ERP systems (i.e. QBO, E2 Job Boss)

    • Education and Experience Requirements :

  • Bachelors degree preferred but not required.
  • Three to five years of administrative or executive assistant experience.
  • Experience managing multiple calendars, booking meetings and travel.

    • Employment Terms

    Rate of pay : $20-25 per hour

    Normal hours of work : 2 days a week, 16 hours per week (bi-weekly payroll)

    Working hours : 8 : 00-4 : 00pm (flexible)

    Working location : 7750 Zionsville Road Suite 800 Indianapolis, IN 46268

    (physical attendance required)

    Overtime rate : Not applicable.

    Breaks : 30 mins. for lunch. (2) 15 min. breaks (1) morning & (1) afternoon

    Holiday year : 1st January to 31st December.

    Paid time-off entitlement : 4 days

    Company Holidays : Heron Tech observes the following holidays : New Years Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Thanksgiving, Christmas Eve, Christmas Day.

    If a holiday falls on the employees standard workday, it will be compensated a paid holiday. If a holiday falls outside of the employees standard workday, no compensation will be provided.

    Probationary period : The first 3 months of your employment are probationary. The Company can end your employment by giving one months notice during or on the expiry of your probationary period and during this period the company reserves the right to vary its disciplinary and grievance processes in accordance with your length of service.

    About us

    Heron Intelligent Equipment Co. Ltd.is a high-tech metal connection company that specialises in the R&D and manufacturing of resistance welding, clinching and riveting machinery and equipment. Established in 1991, Heron has developed advanced welders and automated production lines for customers in the automotive parts & components, compressor, low-voltage electronics, home appliances, industrial manufacturing, among other industries. In 2025, Heron had more than 500 skilled employees and a factory of 54,000 square meters in Guangzhou, China (www.heron-welder.com).

    Heron Techis Herons riveting solutions specialist based in Indiana, USA. The company serves customers in industries including automotive, appliances, trucking and industrial manufacturing. The company was founded in 1981, and previously located in Danville, Indiana. Principal product development is split between the U.S. and China, while customers are located in the U.S., Mexico and Europe (www.heron-tech.com).

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    Office Administrator • Indianapolis, IN, US

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