Office Assistant

Job Description

Job Description

Benefits :

• Paid Parking
• Paid Ferry Tranportation
• Bonus based on performance
• Paid time off

Job Description : Office Assistant

The Fire Island Pines Property Association (FIPPOA) is seeking an Office Assistant. With more than 500 members, FIPPOA is led by elected officers and a board of directors who oversee the operations of the community and help protect the fragile ecosystem of a barrier island. The Office Assistant will be an essential part of the FIPPOA and The Pines Foundation team and the community of Fire Island Pines.

Fire Island Pines is the largest residential community on Fire Island and includes some 600 single-family homes and 100 co-op apartments. The population is as high as 4,000 in the summer and about 50 in winter. It is a prominently gay community with a reputation for diversity, welcoming to all people. Travel to work is via ferry from Sayville to Fire Island Pines.

Basic Qualifications :

Strong data entry skills

Proficiency with MS Word, Excel, Outlook and light PowerPoint

Ability to communicate accurately and effectively in verbal and written form

Ability to take initiative and work independently

Strong work ethic

Excellent organizational and time management skills

Ability to handle multiple projects simultaneously

Strong attention to detail

Ability to perform lifting and some outdoor work, if required

An energetic team player in a small office

An upbeat positive attitude with a roll up your sleeves to get the job done personality

Job Responsibilities :

Support the Community Manager

Responsible for scheduling events and execution of events contracts

Responsible for sending out annual parking agreements and follow-up

Help with membership and fundraising direct mail and email campaigns

Update and maintain membership database

Responsible for helping and coordinating setup and breakdown of events

Update website and post on social media platforms

Responsible for inventory and ordering of supplies

Provide general support to visitors

Responsible for scheduling of community center cleanings

Answer office phones

Maintain office filing system

Answer emails in timely manner

Send out weekly digital community bulletin board

Help with magazine fundraising initiatives

Other various administrative duties as required by daily operations

Must be able to work Saturdays from April to October

Benefits :

Paid parking

Paid ferry transportation

Paid vacation (PTO)

Bonus opportunities

Telecommuting available during winter months [December March]

Casual dress code (shorts, t-shirts, sneakers all allowed)

Great work environment in a beach community

Experience :

3 + years of office experience

Education :

Associate degree or higher

Job Type : Full-time

Salary :

Salary is competitive and based on experience