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Administrative Assistant (HR & Operations)

Administrative Assistant (HR & Operations)

National Safety ApparelChicago, IL, US
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Reports To :

  • Director of Operations and dotted line Human Resources Direct Reports : None FLSA Status : Non-Exempt Employment Type : Full Time Position Overview : NSA’s Administrative Assistant will work to support the Operations and HR teams with a multitude of projects and administrative tasks.

Essential Job Functions :

  • Perform receptionist duties such as distributing mail and greeting and assisting guests, assist HR team with uploading documents, tracking training, light phone calls, etc.
  • First point of contact for employees with questions or needs.
  • File maintenance and organization.
  • Assist with scheduling sewing assessments, prepare sewing certificates and training evaluations.
  • Assist with payroll including scanning tickets, reviewing timecards, etc.
  • Prepare applicant packets and training materials, update internal postings and communications.
  • Track employee referral bonuses Assist with planning and organizing company events (annual picnic, quarterly employee meetings), misc. administrative duties.
  • Research other avenues to attract candidates and connect with community organizations to broaden the NSA footprint in the market.
  • Data entry duties for Operations team.
  • Ability to work within a multi-cultural workforce with multiple languages being spoken (primarily Cantonese, Spanish, and English).

    • Non-Essential Job Functions :

  • Other duties as assigned.

    • Training :

  • Provided on the job.

    • Qualifications :

  • Education & Certifications : High School Diploma or GED required.

    • Experience :

  • Minimum 1-year of experience in similar position.
  • Prior manufacturing experience preferred but not necessary.
  • Bilingual in Cantonese or Spanish is a plus.

    • Key Competencies :

  • Excellent Oral and Written Communication, Attention to Detail, Versatility, Emotional Maturity, Achievement Orientation, Critical Thinking, Resourcefulness, Efficiency, Confidence, Persistence, Punctuality, Teamwork, and Cross-Functional Communication.

    • Physical Requirements :

  • Long periods of sitting or standing at an individual workstation, heavy computer work.
  • Requires daily commutes across the street to the sewing school.

    • Working Conditions :

  • Daily work in a temperature-regulated office environment, frequent interaction with individuals, and occasional independent work in personal office.

    • EEO Statement :

  • National Safety Apparel provides equal employment opportunities for all persons regardless of race, color, religion, sex, national origin, handicap, disability, ancestry, age, veteran status, marital status, sexual orientation or any other protected group status as defined by law.
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