UNIV - Administrative Coordinator I - Department of OBGYN

UNIV - Administrative Coordinator I - Department of OBGYN

Charleston, South Carolina

Provides professional and clinical coordination for the Division of Maternal Fetal Medicine. Serve as a point of contact on behalf of the division for various departments and clinic locations across the MUSC enterprise.

MUSC Minimum Training and Experience Requirements :

A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Job Duties :

Manages and coordinates the clinical, inpatient, and outreach assignments for the Division of Maternal Fetal Medicine (MFM). 35%

• Gain proficiency in MUSC's provider scheduling software program (Qgenda) including building and maintaining rules of automation and working exceptions while ensuring ambulatory, inpatient, and outreach sites are adequately covered
• Manage division's leave requests and identify potential risks to covering the division's assignments. Make recommendations for improvement, implement change(s), monitor progress, and provide reports to key stakeholders
• Perform audits for accuracy and facilitate changes using Outlook, QGenda, Epic, Simon Web, & all other supportive software
• Notify ambulatory sites and departmental staff of assignments and changes to schedule.

Administrative support to the department's Vice Chair of Education / MFM director, 20%

Administrative support to the MFM division members. 20%

Administrative support to the director or education and educational team, 15%

Must work collaboratively with other administrative staff within the department and the institution to provide optimal customer service to internal and external customers. Answering phones and providing necessary information regarding the MFM division in a timely and efficient manner. 5%

All other tasks as assigned by manager 5%

Additional Job Description :

Minimum Requirements : A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Physical Requirements :

(Note : The following descriptions are applicable to this section : Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)

Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking / mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined / cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands / arms. (Continuous) Ability to perform repetitive motions with hands / wrists / elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push / pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20 / 40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance / relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and / or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)