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UNIV - Administrative Coordinator I - Surgery : Surgical Oncology

UNIV - Administrative Coordinator I - Surgery : Surgical Oncology

Medical University of South CarolinaCharleston, SC, US
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UNIV - Administrative Coordinator I - Surgery : Surgical Oncology

The Department of Surgery, Division of Surgical Oncology is actively recruiting for a CMA Administrative Coordinator I. This is an autonomous position providing high level administrative support to surgeons within the Division of Oncologic and Endocrine Surgery. Performs various duties for clinical, academic, and public service activities in order to optimize time spent by these doctors on administrative matters.

Job Duties :

  • 30% - Perform duties as clinical scribe for outpatient clinical appointments for five surgical oncologists.
  • 15% - Manage patient referrals ensuring that all outside records are reviewed, scanned and appropriate ancillary tests / pathology have been reviewed or requested and received.
  • 15% - Assists with tracking CME credits, membership applications and licenses, coordinate reimbursements, sort and respond to mail correspondence, coordinates physician schedules, including scheduling meetings, coordinates airfare / hotel / ground transportation.
  • 15% - Take verbal orders, written orders, and medications, arrange for testing / follow up (CT, MRI, referrals, interventional radiology, etc.) and check for results to review with surgeon, and ensuring appropriate pathology have been reviewed, requested and received.
  • 10% - Manages and schedules clinic appointments when needed, revises clinic schedules as necessary, reviews clinics prior to clinic date to ensure that they are scheduled appropriately.
  • 5% - Manages inboxes; reply to patient phone calls and MyChart messages.
  • 5% - Complete posting slips and review OR orders / chart, coordinate with surgery scheduler for accuracy to improve OR work flow, and perform pre-op and post-op education.
  • 5% - Other duties as assigned.

Preferred Experience : CMA (AAMA) certified or equivalent preferred. BLS certified. 2 or more years Oncology experience preferred.

Additional Knowledge, Skill and Ability Preferred : Strong teamwork, communication, and organizational skills a must. Excellent patient service and communication skills a must. Ability to plan, organize projects and prioritize a must. Must be able to follow written and oral instructions of a complex nature. Excellent typing skills and computer experience with Windows, Microsoft Office, and Adobe Acrobat a must. EPIC experience a plus. Ability to exercise discretion in interpreting and applying established University, Hospital, and / or Departmental policies and procedures. Ability to establish and maintain effective working relationships. Must communicate effectively.

Minimum Requirements : A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Physical Requirements : Ability to perform job functions in an upright position. Ability to perform job functions in a seated position. Ability to perform job functions while walking / mobile. Ability to work indoors. Ability to work outdoors in all weather and temperature extremes. Ability to work in confined / cramped spaces. Ability to perform job functions from kneeling positions. Ability to bend at the waist. Ability to fully use both hands / arms. Ability to perform repetitive motions with hands / wrists / elbows and shoulders. Ability to reach in all directions. Possess good finger dexterity. Ability to maintain tactile sensory functions. Ability to lift and carry 15 lbs., unassisted. Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. Ability to push / pull objects, up to 15 lbs., unassisted. Ability to maintain 20 / 40 vision, corrected, in one eye or with both eyes. Ability to see and recognize objects close at hand. Ability to see and recognize objects at a distance. Ability to match or discriminate between colors. Ability to determine distance / relationship between objects; depth perception. Good peripheral vision capabilities. Ability to maintain hearing acuity, with correction. Ability to hear and / or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. Ability to work in dusty areas.

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