Department Coordinator, 20th & 21st Century Art

Department Coordinator, 20th & 21st Century Art

Christie's, the world's largest art business, is an incredibly exciting and enriching place to start or continue your career. Whether you work within one of our specialist art departments or in our more operational focused teams, we are all working together with one common goal in mind : to continue the success of this 250-year-old company, steeped in history, bringing constant innovation whilst not forgetting our age-old values; passionate expertise, exceptional client service, teamwork, integrity, business judgement, and innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.

Why This Role Matters

The function of this role is to assist senior members of the team with the management of their business activities and client relationships through comprehensive administrative support. The duties are varied, and will follow the cycle of the sales calendar as well as certain duties to support overall department activity.

How You'll Make An Impact

Manage client relationships including meeting arrangements, mailings, correspondence, and actions point for follow-up.

Support senior specialists in implementing client strategies and engagement.

Develop familiarity with all active and prospective clients and their collections, including anticipating and responding to their needs.

Provide pre and post-sale support for clients, partnering with sale coordinators and post sale teams.

Work closely, efficiently, and effectively with other specialist departments including international and regional offices, external organizations, individuals, and institutions.

Provide appraisals support, liaising with clients, specialists, and other internal departments.

Provide support in creating proposals and pitches, which includes gathering item details and images.

Create opportunities in client management system and maintain and update data.

Support department preview and sale including activities such as arranging client views, tracking interest, and fulfilling client requests.

Telephone bidding as needed.

Create purchase orders and sundry invoices, as required.

Manage diary scheduling including all meetings and travel arrangements.

Compose and edit client communications as required.

Answer and screen incoming telephone calls.

Reconcile and submit corporate card expenses for approval using internal system.

Perform other duties as assigned by Manager.

What You'll Bring To The Team

Exceptional client service skills including strong verbal and written communication skills.

Strong interpersonal skills demonstrated with superiors, clients, and peers.

Strong attention to detail and follow-up skills.

Excellent communication and interpersonal skills, including superior written and spoken communication.

Ability to work collaboratively across multiple groups and sites.

Ability to remain calm in stressful situations.

Ability to creatively problem solve.

Ability to work independently and as part of a team.

Strong knowledge of Excel, Outlook, and COS and some knowledge of JDE.

What's Great About Working For Us

Comprehensive medical, dental, and vision care plans for employees and dependents (on average, Christie's pays 80% of total premiums).

401(k) savings plan Christie's provides a matching contribution up to 5% (subject to IRS limits).

Life Insurance 3x base salary (100% paid by Christie's).

Disability Insurance (100% paid by Christie's).

Generous time-off and leave policies; including 100% paid family leave up to 16 weeks.

Fitness reimbursement program : reimbursement of eligible fitness fees and memberships up to $600 per year.

Annual discretionary performance bonus plan.

Commuter benefits pre-tax money towards your daily commute with a Christie's contribution of $21 per month.

Back up child & elder care up to 10 days of back-up child or elder care through Bright Horizons.

CSR (corporate social responsibility) day each employee receives one paid day per year to dedicate their time to a charity of their choice.

Perks and discounts through Zo and Plum Benefits.