Administrative Assistant and Receptionist

Administrative Assistant

The Administrative Assistant will serve as the primary receptionist for the administrative office bay and provide basic administrative support to the Vice President of Student Services, Vice President of Institutional Advancement, and Executive Director of Information Technology. The role requires strong communication skills, attention to detail, and the ability to manage a variety of clerical and coordination tasks with professionalism and discretion.

Job Duties

• Demonstrates IWCC's core mission, vision and values.
• Serves as receptionist for the administrative office bay, greeting and assisting visitors and responding to phone and email inquiries.
• Provides administrative support to the VP of Student Services, VP of Institutional Advancement, and Executive Director of IT.
• Assists with scheduling meetings, coordinating calendars, and managing events.
• Support the preparation and proofs correspondence, reports, presentations, and other documents for internal and external use.
• Tracks and submits requisitions, invoices, PO receiving, and other business office processes.
• Monitors budgets and assists with budget reporting for supported divisions.
• Maintains accurate and organized electronic and paper filing systems.
• Orders and maintains office supplies and resources.
• Coordinates mailings, processes and distributions for IWCC honors recognitions, student scholarships, donor acknowledgements, fundraising solicitations and other communications.
• Monitors and assigns unassigned help desk requests in the IT ticketing system.
• Reviews departmental websites regularly to ensure accuracy and functionality.
• Organizes and updates internal directories, email distribution lists, and organizational charts.
• Other duties as assigned.

Qualifications

Physical Demands

Comprehensive benefits package, including employer paid time off, of up to 19 paid holidays, additional 88 hours of paid time off in the summer, vacation & sick time; employer paid medical, dental, life; HSA with a match, IPERS pension plan with over 9% employer match, reduced summer schedule, free access to our new wellness facility, employee concierge services, and many other voluntary benefits to choose from.