Administrative Assistant

Job Description

Job Description

We are looking for a dedicated Administrative Assistant to provide high-level support to the President of our organization in Milwaukee, Wisconsin. This position is ideal for an individual who excels in managing multiple priorities, demonstrates exceptional organizational skills, and maintains professionalism in all interactions. You will play a pivotal role in ensuring efficient day-to-day operations and fostering effective communication with staff, board members, and external partners.

Responsibilities :

• Manage the President’s calendar by scheduling appointments, organizing meetings, and coordinating logistics.
• Draft, review, and distribute thank-you letters, invitations, and other correspondence.
• Facilitate seamless communication with board members and external stakeholders by preparing and sending communications.
• Support the Board of Directors by organizing meeting schedules, preparing materials, and handling follow-up tasks.
• Maintain confidentiality while managing sensitive information with professionalism.
• Provide comprehensive administrative support, including the creation of documents, reports, and presentations.
• Assist with special projects and initiatives as assigned by leadership.
• Utilize foundation software such as Raiser’s Edge to enhance donor and board engagement (preferred).
• Minimum of 2 years of experience in administrative roles.
• Proficiency in managing calendars, scheduling meetings, and coordinating logistics.
• Strong written and verbal communication skills for drafting and reviewing correspondence.
• Ability to handle sensitive information with discretion and professionalism.
• Exceptional organizational skills with the ability to prioritize multiple tasks effectively.
• Familiarity with foundation software like Raiser’s Edge is preferred.
• Experience in data entry and receptionist duties.
• Adept at collaborating with diverse stakeholders, including board members and external partners.