Assistant Procurement and Contract Administrator

Job Description

Job Description

New York State Homes and Community Renewal (HCR) is the State’s affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State.

A Civil Service exam is not required for this position. Candidates must meet the minimum qualifications outlined below to be considered.

NYS Homes and Community Renewal (HCR) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. HCR is committed to developing a workforce which represents the diverse population of New York State. HCR embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

The Office of Professional Services (OPS) is responsible for all administrative and support services, including Human Resources, Communications and Public Information, Legal Affairs, Fair Housing, Policy Development, Competitive Procurement and Contract Management, Fiscal Planning, Accounting and Treasury Services, Facilities and Building Management Services, Internal Audit, Project Management and Information Technology Services. OPS values professionals that enjoy working in a fast-paced environment and who have the skills required to effectively plan, direct, and coordinate HCR’s wide array of support services.

DUTIES

The Assistant Procurement and Contract Administrator will be responsible for assisting the Vice President of Contracts and Administration with all matters relating to professional services’ procurements and contracts that include, but are not limited to :

• Drafting all solicitation documents, particularly Requests for Proposals (RFPs) for complex RFPs in connection with technology and prequalified lists, including developing high-level business requirements for RFPs through independent research and by eliciting requirements from key stakeholders
• Creating evaluation / scoring sheets for RFPs and other solicitations and tabulate scoring results
• Effectively managing the entire procurement process from the initial request for the procurement through execution of contract award
• Effectively managing communication, both orally and in writing, with agency staff, vendors and other outside parties
• Creating and maintaining accurate procurement records
• Drafting contracts and amendments, sole and single source justification memoranda, board material, etc.
• Reviewing and analyzing procurement contract reports, including MWBE and SDVOB reports, etc.
• Troubleshoot assistance for problem resolutions relating to procurements and contracts
• Supervision of staff
• Assisting with matters relating to minority and women owned business enterprises and service­disabled veteran owned businesses
• Responding to FOIL requests
• Preparing annual internal controls
• Performing purchase order related tasks, etc. in both SAP and SFS
• Assisting in other procurement and contract related matters in the Unit, as directed

QUALIFICATIONS :

Personal Attributes :

Education and Experience :

This job description is not intended to be all inclusive and employee will be expected to perform other reasonably related duties as assigned.

What we offer at NYSHCR :

Additional SONYMA / HFA / AHC Benefits :

About New York State Homes and Community Renewal :

Under the leadership of Governor Kathy Hochul and Commissioner RuthAnne Visnauskas, HCR is a vibrant, innovative agency that integrates and leverages New York State’s housing resources. We have offices in New York City, Albany, Buffalo and Syracuse, and employ a diverse workforce of professionals who are hard-working and committed to serving low and moderate income families. Our mission is far reaching, encompassing single and multifamily housing finance, home improvement, rent regulation, housing subsidies, and community development. We partner regularly with a variety of public and private stakeholders.

Achieving this mission requires a wide range of skills and backgrounds in public policy, administration, real estate, construction. finance, law, and many other areas of expertise. We seek to provide a workplace environment that is productive, flexible, accountable, ethical, and caring. Our employees are empowered to make a difference where they live and work. We offer competitive pay and a comprehensive benefits package, including paid leave, health, dental, vision, retirement, and family-friendly policies.