Case Staffing Attorney

Overview

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The Case Staffing Attorney is responsible for the allocation and staffing of legal matters and will support all aspects of matter staffing firm-wide. The role oversees the assignment of attorneys, paralegals, and support staff in various matters based on skills, experience, and availability. The position develops an understanding of attorney caseloads, individual strengths, areas of expertise, capacity, and billable hours' trends.

Responsibilities

• Oversee the allocation of attorneys, paralegals, and support staff in legal cases based on expertise, workload, and client and practice group needs
• Develop and implement strategies for optimal staffing assignments, considering case complexity, deadlines, and individual team member strengths and availability
• Facilitate the smooth transition of cases during attorney departures, leaves of absence and new hire integration
• Collaborate with Paralegal team for paralegal staffing
• Maintain and update the case assignment database with current information on assigned staff, including attorneys, paralegals, and partners
• Record and track attorney and client-specific preferences with requirements related to staffing
• Track staffing requirements and updates for every new matter from initiation through resolution
• Audit case staffing to ensure all matters are appropriately staffed
• Regularly update case-staffing records to reflect changes in staffing, case assignments, and personnel status
• Utilize advanced Excel features (e.g. pivot tables, conditional formatting, VBA, forecast & trend tools) to analyze staffing data, identify trends and generate reports on resource utilization, efficiency, and project timelines
• Work closely with senior management and practice group leaders to develop and implement data-driven staffing models
• Provide insights and recommendations based on staffing data to improve workflow, enhance productivity, and support strategic decision-making
• Serve as a central point of contact for staffing inquiries and requests from practice group leaders, attorneys, paralegals, and firm leadership

Qualifications & Skills

Additional Information

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Equal Opportunity Employer

Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type Full-Time, Exempt

Work Location Hybrid

Travel 5 – 10% domestic travel by ground and / or air, dependent on firm needs

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