Human Resources Representative - 24 hrs. / wk.

Human Resources Assistant

Under the general direction of the Director of Human & Organizational Development, performs a variety of tasks in support of the Library's Human Resources (HR) functions.

Duties and Responsibilities :

• Handles internal and external requests for HR-related information by retrieving, verifying, and providing accurate information in accordance with company policies and confidentiality standards. This includes responding to inquiries related to employment, benefits, and HR procedures, while ensuring timely and professional communication. Escalates complex issues to appropriate HR staff as needed.
• Organizes, updates, and securely maintains employee personnel and HR files in both physical and digital formats. Ensures all records are accurate, complete, and compliant with company policies and legal requirements. Maintains confidentiality and supports audits or internal reviews as needed.
• Serves as back up support to the HR department for assistance with payroll processing, staffing functions, and new employee orientation as needed.
• Coordinates with external vendors and service providers to support HR-related services. Reviews, verifies, and processes invoices for accuracy. Ensures timely submission for payment and maintain accurate records of transactions in accordance with policies and procedures.
• Performs a variety of administrative tasks to support the HR department's daily operations. Duties include scheduling meetings, preparing correspondence, maintaining office supplies, and assisting with data entry and reporting. Ensures the HR office runs efficiently and professionally while providing excellent internal customer service.
• Coordinates activities related to internal staff events, milestone celebrations, and recognition programs. Collaborate with HR team and vendors to manage logistics, communications, and materials.
• Handles sensitive information with discretion and professionalism.
• Performs other duties as assigned.

Job Requirements :

Additional Information :

Kent District Library is committed to the use of evidence-based selection hiring practices to ensure the recruitment of highly qualified candidates. As part of this commitment, we utilize pre-employment assessments that are scientifically validated and job-related. These assessments are designed to objectively evaluate candidates' skills, abilities, and potential for success in specific roles.

Legal Compliance :

Evidence-Based Approach :

By adhering to these principles, our organization strives to create a fair, equitable, and legally defensible hiring process that attracts and retains top talent.

The library employment environment typically requires extensive computer keyboard and mouse activity, in-person, electronic, and telephone communication skills. Meeting attendance at various branch and service center locations is expected; self-identified mode of transportation is required. The preparation, loading, and carrying or moving of materials is commonly required for all KDL positions. Reasonable accommodations are available for individuals with disabilities.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Recruiting and hiring practices are based solely on job-related criteria. If you require assistance or special accommodations during any part of the application process, contact the Human Resources Department at humanresourcesemail@kdl.org or 616-784-2226.

This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. They are not to be construed as an exhaustive list of all job duties that may be performed by a person so classified.