Office Services Specialist

Payrate : starting at $18 / hr

Duration : 6 month contract with potential to extend or convert to permanent

Exact compensation may vary based on several factors, including skills, experience, and education.

Employees in this role will enjoy a comprehensive benefits package starting on day one of

employment, including options for medical, dental, and vision insurance. Eligibility to enroll in

the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this

role will have access to paid sick leave and other paid time off benefits as required under the

applicable law of the worksite location.

Description

Insight Global is seeking an Office Service Specialist for one of our clients. This individual will play a key role in supporting members, clients, and employees by ensuring the efficient handling of mail, document preparation and routing, and compliance with secure disposal protocols. The ideal candidate for this role is detail-oriented, dependable, and capable of working both independently and collaboratively in a fast-paced environment. This role also requires proficiency in office technologies such as document management systems, scanning hardware / software, Microsoft Office Suite, and secure file handling tools to ensure accuracy, efficiency, and compliance in all tasks. This position will be standard business hours and require to be onsite in Eagan, MN.

Responsibilities

• Mail Intake & Handling : Receive, sort, open, and review incoming physical mail to ensure documents are accounted for and ready for processing. Occasionally process outbound mail as needed.
• Document Preparation, Job Creation & Routing : Prepare documents for scanning, perform digital conversion, and route documents to appropriate departments.
• Treasury & Finance : Receive and process finance mail. Route checks to appropriate lockbox locations.
• Compliance & Secure Disposal : Ensure strict adherence to data compliance, retention, and secure document destruction policies after quality assurance is complete.