Accounting Assistant

Accounting Assistant

Work will be performed on site Monday through Friday 8AM to 5PM. This position will primarily work in the utility billing division. This accounting work is collecting, verifying and entering payments for accounts receivable for the City. Work includes batching and scanning utility payments, verifying batch information for accuracy, creating electronic files of payments, balancing daily receipts and generating accounting reports for utility and other revenues. The Accounting Assistant also assists utility customers making payments in person and in responding to telephone, e-mail or written inquiries regarding charges, payments and account balances.

Employee works under the general direction of the Utility Billing Supervisor.

Collects, verifies and processes utility and other accounts receivable payments; creates and transmits electronic files of utility payments and prepares the daily bank deposit. Posts revenues to various accounting systems and performs daily balancing activities. Responds to face-to-face, telephone, email or written inquires from utility customers and assists them in making payments on utility balances. Maintains and balances a cash drawer to accept cash payments at the Utility Billing Department. Assists the public with any inquiries and directs visitors to various City departments or staff. Performs other related duties as assigned.

Knowledge of processing payments using point of sale systems. Digital dexterity and ability to learn software programs. Knowledge of business office practices and procedures. Accountability and accuracy in reconciling sales receipts and records. Ability to recognize and correct data entry errors. Ability to conduct business with accuracy and honesty. Ability to deal with people in a courteous and professional manner. Ability to establish and maintain effective working relationships with employees and the public. Ability to communicate effectively with a variety of work related contacts both verbally and in writing. Ability to multitask and meet deadlines. Ability to maintain confidentiality regarding financial transactions.