Administrative Assistant - Our Daily Bread

Administrative Assistant - Our Daily Bread

Catholic Charities of Baltimore is currently seeking an Administrative Assistant who will facilitate the efficient operation of the assigned area by performing a variety of clerical and administrative tasks.

The work schedule is Sat & Sun 9am-1pm (other 3 weekdays 9am-1pm) can be determined upon hire.

Job Summary : The Administrative Assistant facilitates the efficient operation of the assigned area by performing a variety of clerical and administrative tasks.

Job Duties & Responsibilities :

• Answers and transfers phone calls, screening when necessary, and ensuring calls are directed appropriately and efficiently.
• Welcomes and directs visitors, volunteers, and clients, ensuring positive and professional experiences while maintaining security and confidentiality as needed.
• Maintains filing systems as assigned, ensuring files are organized, up-to-date, and easily accessible.
• Retrieves information as requested from records, email, minutes, and other related documents, preparing written summaries of data and / or statistics when needed, and maintaining accuracy and timely delivery.
• Monitors and resolves administrative inquiries and questions, making sure responses are accurate and provided within a reasonable timeframe.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors, efficiently handling all details, including confirmed and logistics.
• Prepares schedules and agendas for meetings, guaranteeing all participants are informed and all necessary materials are available.
• Schedules, coordinates, and tracks required training for managers and their staff, verifying compliance with training deadlines and documentation.
• Records and distributes minutes or other records for meetings, ensuring accuracy and timely distribution to all relevant parties.
• Maintains office supplies and coordinates maintenance of office equipment, assuring availability and operational functionality of necessary resources.
• Maintains a system for recording expenses and the use of petty cash, prepares and processes invoices, check requests, field expense vouchers, etc., assuring compliance with budget and reporting requirements.
• Plans and implements special events, ensuring all details are managed and events are executed successfully, on time, and within budget.
• Performs other duties as assigned.

Education & Experience Requirements :

Required Skills & Abilities :

Physical Requirements & Work Environment :

Catholic Charities Commitments & Inclusivity : Catholic Charities is committed to creating a diverse, equitable, and inclusive environment and is proud to be an equal opportunity employer. Catholic Charities recruits, employs, trains and promotes without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.