Senior Executive Assistant to CEO & Executive Team Leads

Job Description

Job Description

Position : SR. Executive Assistant to the CEO and Executive Team Leaders

Job Type : Full-Time

Location : Taunton, MA

Department : Bank Administration

POSITION IS ON SITE

ABOUT US :

Bristol County Savings Bank, founded in 1846, is a full-service financial institution offering commercial lending, personal and business banking, and mortgage services. The Bank’s Financial Advisory Services division has successfully assisted businesses, individuals and non-profits with the management of their assets since 1989. The Bank’s steady growth and expansion has resulted in $3.1 billion in assets and just over 400 employees in southeastern Massachusetts and Rhode Island. The key words at Bristol County Savings Bank are : "Commitment, Stability, and Community," values that are combined with state-of-the-art technology to meet the needs of its customers. A dedicated local community bank for over 175 years, Bristol County Savings Bank is actively involved in giving back to all the communities it serves both through financial support and the volunteerism of its people.

OVERVIEW :

This is an excellent opportunity for a self-motivated and highly engaged professional to support the Chief Executive Officer and Executive Team Leads, of a strong Community Bank, located in Taunton, Mass. The Executive Assistant is responsible for proactively planning and managing extremely challenging and demanding work schedules. The incumbent will provide general support and coordination of the Executive Office, which may include time management, report generation, relationship development, creation and coordination of an electronic filing system, written and verbal communications with several critical stakeholders internally and externally to the bank. A proven track record of performing with professionalism, diplomacy, confidentiality and discretion. This is an expert who can work in a fast paced environment and handle multiple, sometimes conflicting priorities with sophistication and precision.

PRIMARY ACCOUNTABILITIES / RESPONSIBILITIES :

Perform any functions necessary, within the scope of authority and expertise, to provide the highest level of service and responsiveness to clients.

1. Provides general administrative support to the CEO and Executive Team Leads, composes correspondence, coordinates meetings, provides reports, schedules appointments, processes expense reports and time cards, manage travel itineraries, answers and / or redirects telephone calls, and email correspondence with appropriate prioritization. Creates and manages an organized email system to ensure an organized and prioritized information stream. Eliminates scheduling conflicts and anticipates time requirements throughout the day.

2. In conjunction with the Board Secretary, prepares the CEO and COO for Board meetings and subcommittees of the Board by obtaining and preparing the necessary documentation needed. Compiles and distributes Board agendas, critical actions and background materials via the Bank’s internet-based Board reporting portal. Serves as communication liaison between the CEO, COO / Executive Officers and Board of Directors.

3. May be involved in coordinating administrative support for periodic Bank’s events, which may involve the Board of Directors, Sr. Executives, Officers or the whole of the company population.

4.Maintains customer and company confidence and protects operations by keeping information confidential.

5. Manages and may create essential file systems, documents and work streams to maintain the preparedness of the Executive for meetings and deadlines by anticipating requirements. Establish an efficient filing system that will institute a proficient means of accessing critical information at a moment’s notice.

6. Review operating practices and implement process improvements where necessary.

7. Maintains a composed, professional and trustworthy presence for the Office of the President at all times even in the face of high volume or challenge.

OTHER ACCOUNTABILITIES / RESPONSIBILITIES :

1. Performs any unrelated duties as may be required.

2. Represents and promotes the Bank by taking an active role in various community activities as time permits.

May be asked to assist other C-Suite members periodically when activity demands.

POSITION REQUIREMENTS :

• Excellent communications and relationship management skills
• Must be at an advanced level of Power Point. Some duties may include, Development in Slide Master, animation, insertion of video clips, transition timing and customized design.
• Must have advanced level skills using Microsoft Excel with the ability to do : Pivot tables, formula, V, H or X Lookup, file comparisons and macros among others.
• Must have advanced skills using Microsoft Outlook using such features as Auto Rules, Task Assignments, Conditional Formatting, Calendar Sharing, Email Scheduling, Customization of tasks, and Reminders among others.
• At least 10 years’ experience supporting a C-suite member, preferably in the Financial Services industry.
• Successful proficiency with composing communications with a detailed and consistent focus on grammar, spelling and general message flow.

SUPERVISORY SCOPE : None

INDEPENDENT ACTION :

Performs work within established guidelines and according to specific procedures. May resolve some problems rather than referring them on. Prefer an independent learner with creative abilities. The position requires a person who can work in a fast paced and stressful environment and have the ability to prioritize based on executive management strategic goals and objectives as well as multi-task.

QUALIFICATIONS :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and / or ability required. Any physical demands or work conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO STATEMENT :

Bristol County Savings Bank is an Equal Opportunity Employer and is committed to a diverse workforce. The Bank considers applicants for employment without regard to race, color, sex, sexual orientation, national origin, age, genetic information, veteran status, disability or membership in any other protected class as defined by law.

FULL-TIME BENEFITS : 401(k)

Employee Pension

Paid Time Off (PTO)

Parental Leave

Tuition Reimbursement

Begins first of the month following date of hire :

Medical, Dental, Vision

Critical Illness Insurance

Disability insurance including LIFE, Long-term disability

Employee Assistance Program

Flexible Spending Account

Dependent Care Account

Health Savings Account

VISIT OUR WEBSITE : https : / / www.bristolcountysavings.com /

LINKEDIN : https : / / www.linkedin.com / company / bristol -county-savings-bank /