Sr. Admin Assistant

Job Description

Job Description

We are looking for a dedicated and detail-oriented Senior Administrative Assistant with specialized expertise in grants management to join our team in Alameda, California. This long-term contract position offers an excellent opportunity for professionals with a background in financial reporting, budgeting, and compliance. The role will involve working in a hybrid environment, combining on-site and remote duties.

Responsibilities :

• Oversee the financial management of grants, including budgeting, forecasting, and tracking expenditures to ensure proper allocation of funds.
• Prepare and submit comprehensive financial reports to grantors, ensuring accuracy and adherence to funding guidelines.
• Monitor obligations and expenditures related to grants, ensuring compliance with program goals and deadlines.
• Collaborate with internal teams and stakeholders to maintain transparency and accuracy in financial processes.
• Address and resolve discrepancies in financial records and reporting related to grant activities.
• Ensure compliance with all relevant regulations and standards for financial reporting and grant management.
• Organize and maintain documentation related to grants, including contracts, reports, and financial records.
• Assist in the preparation of audits by providing necessary documentation and financial data.
• Utilize financial management tools and software to streamline processes and maintain accurate records.
• Proven experience in grant management or financial reporting, ideally within nonprofits, government agencies, or educational institutions.
• Strong understanding of accounting principles, financial compliance, and reporting requirements for grants.
• Proficiency in financial management software such as QuickBooks, and familiarity with tools like Concur or CRM systems.
• Exceptional analytical and problem-solving skills with a keen eye for detail.
• Excellent organizational skills and the ability to manage multiple tasks efficiently.
• Strong communication abilities, both written and verbal, to interact effectively with stakeholders.
• Familiarity with budgeting processes, calendar management, and financial tools like ADP or Banner.
• Experience using platforms for virtual meetings, such as Cisco Webex, is a plus.