Administative Assistant, Senior

Senior Administrative Assistant

At d-Matrix, we are focused on unleashing the potential of generative AI to power the transformation of technology. We are at the forefront of software and hardware innovation, pushing the boundaries of what is possible. Our culture is one of respect and collaboration. We value humility and believe in direct communication. Our team is inclusive, and our differing perspectives allow for better solutions. We are seeking individuals passionate about tackling challenges and are driven by execution. Ready to come find your playground? Together, we can help shape the endless possibilities of AI.

Location : Hybrid, working onsite at our Santa Clara, CA headquarters 3 days per week

Responsibilities :

• Maintain complex calendars and scheduling requirements across multiple time zones for multiple executives
• Report to the Sr Executive Assistant, provide various support activities in the CEO Office and will be the Sr. EA backup
• Ability to multi-task simultaneously including scheduling meetings, meeting preparations, employee surveys, special projects and coordinating company events
• Display professionalism in communication with internal and external partners
• Arrange domestic and international travel, including itineraries, accommodations, and logistics
• Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A / V, and transportation
• Ensures that various administrative tasks are completed in an effective and efficient manner, including processing expense reports, purchase orders, maintaining expense records, and organizing administrative files.
• Coordinates logistics for lunch, dinner, and snacks for executive and customer meetings and events.
• Ability to handle special projects and ad hoc requests as needed, e.g. assistance with preparing a presentation, org charts, spreadsheets, etc.

Skills and Experience :

Qualifications :

Physical Requirements :

Equal Opportunity Employment Policy

d-Matrix is proud to be an equal opportunity workplace and affirmative action employer. We're committed to fostering an inclusive environment where everyone feels welcomed and empowered to do their best work. We hire the best talent for our teams, regardless of race, religion, color, age, disability, sex, gender identity, sexual orientation, ancestry, genetic information, marital status, national origin, political affiliation, or veteran status. Our focus is on hiring teammates with humble expertise, kindness, dedication and a willingness to embrace challenges and learn together every day.

d-Matrix does not accept resumes or candidate submissions from external agencies. We appreciate the interest and effort of recruitment firms, but we kindly request that individual interested in opportunities with d-Matrix apply directly through our official channels. This approach allows us to streamline our hiring processes and maintain a consistent and fair evaluation of all applicants. Thank you for your understanding and cooperation.