Administrative Assistant - Intermediate

Administrative Assistant-Intermediate

UPMC Corporate Quality is seeking a proactive and detail-oriented Administrative Assistant-Intermediate to support our dynamic team. In this role, you'll provide a wide range of administrative and operational support to a department or group of professionals, helping ensure smooth day-to-day operations.

This position follows a standard Monday through Friday schedule, working hours are 8 : 00 AM to 4 : 30 PM. The position will work onsite. If this sounds exciting, look no further and apply today!

Responsibilities :

• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Research, drafts, and / or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant - Associate : Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Greets, screens, and directs visitors to appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing / content recommendations in addition to standard proofing).
• Composes routine, general, and unique / independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

Qualifications :

UPMC is an Equal Opportunity Employer / Disability / Veteran