Executive Assistant to VP & Division Manager - Orlando

Job Description

Job Description

DeAngelis Diamond is an innovative, award-winning, national construction management firm, specializing in healthcare, commercial, and multi-family construction. We are headquartered in beautiful Naples, Florida, and nationally ranked as an ENR Top 400 Company.

We are searching for an outstanding Executive Assistant to VP & Division Manager to join our team. If you are a great communicator, have a passion for construction, and have an insane need and desire to be part of building great projects, then please read on!

What you'll be doing :

• Manage the Division Manager's schedule and appointments.
• Coordinate meetings and prepare necessary materials, agendas, and meeting notes with follow-up action items.
• Act as primary point of contact for the Division Manager.
• Provide administrative support for other members of Orlando Leadership team that report to Division Manager.
• Attend meetings with Division Manager as an engaged participant. Take notes and act on agreed upon items with limited direction.
• Participate in strategic planning meetings with Orlando Leadership team and assist in follow-through action items throughout the year.
• Assist Division Manager in processing contracts, change orders, lease agreements, and other signatory documents.
• Handle phone calls, emails, and correspondence.
• Prepare presentations and providing administrative support for meetings as needed.
• Coordinate logistics for conferences and special events on behalf of Division Manager.
• Coordinate travel arrangements and compile expense reports.
• Assist with administrative responsibilities within the local office including communicating with building management, creating seating charts, ordering supplies, and general office management.
• Lead planning (or coordinate with teams) for company events such as Christmas Party, team building, community service, etc.
• Collect internal monthly reports from project teams, learn hot to review reports, and provide summaries to Division Manager.

What you need for this position :

What's in it for you :

Drug test, background check, and eligibility to work in the U.S. required.