Executive AssistantWinter Park, FL

Executive Assistant

Elevate your career at AdventHealth Winter Park, where we've been serving the health and wellness needs of area residents for more than 50 years. We bring innovation and inspiration together in one special facility focused on whole-person health care.

With a variety of Winter Park hospital jobs and career opportunities available, you can join our team of Winter Park nurses, medical assistants, nurse assistants, patient care and health administration professionals to deliver excellent patient care. Here, you can build the career you've always wanted within a supportive environment. Learn more about opportunities at AdventHealth Winter Park.

Every day, our fellow team members show up to work, unified by one shared mission : Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we're committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.

The Executive Assistant position is responsible for fully supporting assigned Vice President(s) within the department. This position is responsible for complete management of the executives calendars, including but not limited to scheduling appointments, coordinating all arrangements for meetings, conferences, and travel. Prepares routine and non-routine reports and presentations, including gathering and summarizing data. Establishes and maintains highly confidential files and records. Composes letters and correspondence. Answers phones, delivers outstanding customer service, and accepts responsibility in maintaining relationships that are equally respectful to all. May provide project management, assistance with budget planning and tracking, statistical reporting, or other data tasks as required by the department.

The value you'll bring to the team :

• Answers, evaluates, and appropriately responds to phone calls, visits, and other inquiries
• Coordinates and maintains the Executives calendar for meetings and appointments to provide optimal utilization of the executives time
• Maintains all communications for the Executive and department including written correspondence and telephone contacts
• Drafts documents as appropriate
• Maintains the department invoice process including receiving, validating, filing and processing invoices for payment
• May assist with trouble shooting on invoices and helps prepare monthly expense reports
• Maintains department supplies and orders supplies within budgeted dollars
• Maintains organized files and office equipment
• Assists the Executive and department with developing presentations
• Assists with managing project assignments for the department as needed
• Attends departmental and board meetings, takes minutes, transcribes and prepares documentation as needed
• Makes travel arrangements for executives
• Meets department set SLA / performance standard
• May manage vendor relationships and contracts
• May be required to conduct / participate in event planning
• May be required to provide lunch coverage
• Responsible for confidential and time sensitive information
• Performs other duties as assigned

Qualifications

The expertise and experiences you'll need to succeed :

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.