Executive Assistant IIAltamonte Springs, FL

Executive Assistant Ii

Established in 1973 as the first satellite hospital of the AdventHealth system, AdventHealth Altamonte Springs has become the leading health care provider in Seminole County, Florida. We continue to grow, with spectacular facilities and innovative technologies that allow us to serve our community with world-class resources.

At our award-winning Altamonte Springs facility, you can join our team of talented Altamonte Springs nurses, medical assistants, nurse assistants, patient care and health administration professionals for a fulfilling career in health care. To get started with jobs at AdventHealth Altamonte Springs, join us at a campus hiring event or our weekly walk-in interview event each Wednesday from 10 am to 12 pm. Bring a copy of your resume outstanding candidates sometimes receive same-day offers.

If you're looking for medical jobs, Altamonte Springs is ready to welcome you. Learn more about positions at our campus.

Every day, our fellow team members show up to work, unified by one shared mission : Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we're committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.

The role you'll contribute : Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Supports campus events such as Town hall meetings, recognition, engagement, holiday receptions, and others. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

The value you'll bring to the team : Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air / land, transportation, event registration, etc. Answers / screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and Advent Health in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.

Provides administrative and secretarial support including opening and disbursing Leaders incoming / outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.

Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes / transcribes meeting minutes, distributing as appropriate.

May assist with budget tracking, contracts, etc.

May serve as committee member and / or lead / supervise various work teams including other administrative staff.

May maintain division / department policies / procedures, contracts, etc.

Will support Leader(s) administratively with special requests including research, projects, and other miscellaneous duties.

The expertise and experiences you'll need to succeed : 4 years experience as an administrative or executive assistant, secretary, or other higher level administrative / office support role.

Preferred qualifications :

• Basic accounting, legal and / or contract administration knowledge
• AH / AHS Sunport system
• Associates degree in secretarial science or business, and two years executive office / secretarial work experience
• National Notary Association Notary Public (NNANP)

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Category : Administrative

Organization : AdventHealth Altamonte Springs

Schedule : Full-time

Shift : 1 - Day

Req ID : 25033583

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability / handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.