Payroll Coordinator | Full-Time | Miami Beach Convention Center

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

The Payroll Coordinator supports the Finance Department by ensuring timely and accurate payroll processing for all non-exempt and union employees, in compliance with company policies, CBAs, and applicable local, state, and federal laws. The role requires close collaboration with Human Resources, department managers, and external partners to maintain integrity and compliance across payroll functions. The ideal candidate is highly organized, discreet with sensitive information, detail-oriented, and able to manage competing priorities in a deadline-driven environment.

This role pays an hourly rate of $23.00-$27.00.

Benefits for full-time roles : Health, dental and vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

This position will remain open until October 10, 2025.

About the Venue

The award-winning Miami Beach Convention Center (MBCC) welcomes meeting and event planners, exhibitors and attendees to Miami Beach and Miami. Reimagined following a $640-million-dollar renovation, the MBCC provides a world-class, state-of-the-art event venue for exceptional conferences, conventions, tradeshows, and meetings.

A LEED Silver certified green building, the venue includes a magnificent Grand Ballroom, 500,000 square feet of flexible exhibition halls, 4 junior ballrooms, outdoor terraces & parks, and 84 breakout rooms. The MBCC's immediate proximity to lively South Beach, Lincoln Road, Ocean Drive, and many other Miami Beach cultural arts attractions make it an ideal venue for your next event.

Responsibilities

Responsibilities :

• Act as a payroll liaison between Corporate Payroll and Finance Department for OVG at the Miami Beach Convention Center Facilities department.
• Process and review biweekly payroll using ADP & union employees reporting, ensuring accurate calculation of wages, deductions, and adjustments.
• Collect and verify payroll data from timekeeping systems, including new hires, terminations, wage changes, and tax updates.
• Maintain and audit payroll records and documentation for accuracy and compliance.
• Manage & maintain time off policies in ADP, including accruals, eligibility, usage, and alignment with CBAs.
• Submit accurate reports and payments to union organizations; reconcile union deduction records.
• Process child support and garnishment orders in accordance with legal requirements.
• Assist with payroll-related audits by providing data and reports as needed.
• Prepare and distribute annual payroll tax forms such as W-2s and support year-end processes.
• Coordinate payroll-related benefit deductions and 401(k) deferrals with HR and Finance teams.
• Post journal entries to record payroll transactions and reconcile related balance sheet accounts monthly.
• Respond to employee inquiries related to pay, time off, and deductions in a timely and professional manner.
• Ensure compliance with FLSA, wage and hour laws, and company policies.
• Maintain and update payroll process documentation and standard operating procedures.
• Assist in reviewing and resolving payroll discrepancies or errors in a proactive manner.
• Support other Finance and HR projects and provide payroll coverage during peak periods or staff absences.
• Handle confidential information with the utmost professionalism and integrity.

Qualifications

Qualifications :

Education and Experience :

Technology Skills :

Certifications (Preferred but not required) :

Physical Demands :

These physical demands are representative of the physical requirements necessary for an employee to perform the essential functions of the Payroll Coordinator job successfully. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. While performing the duties of this job, the employee is regularly required to talk, hear, and use their hands. The employee is often required to sit for extended periods and occasionally walk, stand, bend, or reach. Vision requirements include close vision for reviewing data.

Work Schedule :

The typical work schedule is Monday through Friday, 8 : 30AM to 5PM. However, additional hours may be required during payroll processing weeks, audits, or to meet business needs. Must be available for occasional evenings, weekends, and holidays. Overtime will be compensated according to applicable labor laws.

Dress Code :

Employees are expected to maintain a professional, business casual appearance that reflects the standards and values of the organization. Attire should be neat, clean, and appropriate for a public-facing, professional environment. Good grooming and personal hygiene are essential to present a polished and respectful image at all times.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people , improves our service , and raises our excellence . Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.