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Office Administrative Assistant
Office Administrative AssistantThe BMA Media Group • Willoughby, OH, US
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Office Administrative Assistant

Office Administrative Assistant

The BMA Media Group • Willoughby, OH, US
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  • Office Administrator / Manager (Part-Time) – BMA Media Group

Company Overview BMA Media Group is a nationally recognized creative services and event management firm specializing in union marketing, event production, and multimedia solutions for labor organizations and related industries. With over 30 years of experience and a 7,500 sq. ft. in-house production facility, we pride ourselves on delivering authentic storytelling and exceptional client service.

Our Mission is to serve union construction organizations with the ultimate goal of helping the families they represent achieve the American Dream of a middle-class lifestyle.

Position Summary We are seeking a reliable, detail-oriented Office Administrator / Manager to join our team in historic downtown Willoughby, Ohio. This is a new, part-time role designed to support our operations and free up executive time. The ideal candidate will be a proactive self-starter, comfortable handling administrative tasks, managing phones, and assisting with basic bookkeeping tasks in QuickBooks Desktop. This position is perfect for someone seeking flexible, family-friendly hours.

Key Responsibilities

  • Enter statements, bills, and invoices into QuickBooks Desktop as requested (no responsibility for payroll, AP, or AR management).
  • Answer and direct incoming phone calls; provide a pleasant, professional experience for callers.
  • Make outgoing calls as needed (event RSVPs, client follow-ups, vendor coordination, etc.).
  • Assist with event-related phone outreach and RSVP management.
  • Manage office supplies inventory; place orders and track usage as needed.
  • Send out invoices and checks prepared by the executive team.
  • General administrative support as needed (filing, scanning, mail handling, etc.).
  • Other similar duties as requested.

    • Qualifications

  • Prior experience with QuickBooks Desktop for basic bookkeeping (data entry of bills, statements, invoices) is a plus but not required.
  • Strong organizational skills and attention to detail.
  • Pleasant, professional phone manner; comfortable making and receiving calls.
  • Reliable, trustworthy, and discreet with sensitive information.
  • Ability to work independently and manage multiple tasks efficiently.
  • Previous administrative or office management experience preferred.
  • Familiarity with Microsoft Office and Google Suite.

    • Schedule & Compensation

  • Flexible Part-time
  • range of hours preferred are 9 : 00
  • Monday–Friday (flexible for school schedules / family needs)
  • Suggested hourly
  • $20–$25 per hour, depending on experience
  • On-site position at BMA Media’s Willoughby office
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    Administrative Assistant Office • Willoughby, OH, US

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