Executive Assistant

Description

We are looking for a highly skilled Executive Assistant to provide dedicated support to the President of a prominent company in St. Petersburg, Florida. In this role, you will handle a variety of critical administrative and communication tasks, ensuring seamless coordination of the President's commitments and philanthropic activities. This is an exciting opportunity to work closely with a dynamic leader in a fast-paced, high-impact environment.

Responsibilities

Manage the President's complex calendar, ensuring optimal scheduling of meetings and events.

Arrange and coordinate travel itineraries, including transportation and accommodations, for both business and personal needs.

Organize executive meetings, preparing agendas, taking minutes, and ensuring follow-up on action items.

Serve as the primary point of contact for high-level communications, maintaining confidentiality and attention to detail.

Support the President's role on charitable and industry boards by preparing documentation, coordinating events, and managing related tasks.

Draft correspondence, presentations, and reports on behalf of the President.

Oversee the organization of files, records, and other essential documents to ensure easy accessibility.

Anticipate the President's needs by proactively identifying and resolving potential issues before they arise.

Collaborate with internal and external stakeholders to facilitate smooth communication and project execution.

Handle special projects and other duties as assigned, ensuring timely and high-quality outcomes.

Requirements - Proven experience as an Executive Assistant, preferably supporting C-level executives.

Expertise in managing complex calendars and scheduling high-level meetings.

Strong organizational skills with the ability to handle multiple tasks and prioritize effectively.

Excellent written and verbal communication skills, with an attentive and approachable demeanor.

Proficiency in travel planning, including booking and coordinating detailed itineraries.

High level of discretion and integrity when handling sensitive information.

Ability to work independently, anticipate needs, and proactively solve problems.

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools. TalentMatch

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract / temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract / temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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