Administrative Business Partner

Administrative Business Partner

We are seeking an Administrative Business Partner to support up to three leaders, who can strategically manage the day-to-day operational needs and support on projects & initiatives to help drive team & company priorities. This role would suit someone who thrives in a fast-paced, changeable environment and enjoys working as part of a team that is both locally and globally distributed.

Artificial Intelligence could be one of humanity's most useful inventions. At Google DeepMind, we're a team of scientists, engineers, machine learning experts and more, working together to advance the state of the art in artificial intelligence. We use our technologies for widespread public benefit and scientific discovery, and collaborate with others on critical challenges, ensuring safety and ethics are the highest priority.

Key Responsibilities :

• Strategically and proactively manage a very complex and ever-changing calendar of meetings, conference calls, interviews appointments, across numerous time zones and different office locations.
• Supporting with operational tasks and processes; suggesting ideas for continuous improvement to increase efficiencies.
• Collating and tracking actions and deliverables.
• Meeting support - circulating agendas, capturing notes and ensuring actions are followed up on and are completed. Ensure meeting roles, agendas and briefing documentation are in place for each meeting.
• Develop a strong working relationship with each leader : thinking ahead, handling priorities, anticipating needs and future challenges, proposing solutions to enable effective decision-making.
• Understanding of the key stakeholders; build and maintain effective working relationships across the whole organisation.
• Draft and send out team communications.
• Organise and execute internal and external events for business and team events e.g. off-sites, lunches, talks, seminars, visitors.
• Arrange domestic and international travel for meetings, international office visits and speaking engagements e.g. hotel reservations, flight check-in, visas, detailed travel itineraries and overseas transport.
• You may be required to travel with executives and teams and remain on-call to respond to executive's urgent requests during travel; may develop travel agendas and complete post-travel documentation as needed
• Financial administration e.g. compile expense claims, approve purchase order requests, contract creation, reimbursements, etc.
• Act as a point of contact, dealing with incoming requests, requiring heavy email correspondence.
• Apply knowledge and skills to move work forward, leveraging AI tools as appropriate to maximise impact.
• You may be involved in assisting and leading on site specific initiatives within Google DeepMind.

You are a resilient Assistant, with experience working in a fast-paced environment. You are energetic, enthusiastic and have a keen interest to continue to develop your career in supporting and enabling others. Colleagues describe you as positive, warm, kind, trustworthy and efficient; with a can-do attitude, willingness to learn and a strong desire to grow.

The US base salary range for this full-time position is between $77,000 - $110,000 + bonus + benefits. Your recruiter can share more about the specific salary range for your targeted location during the hiring process.

At Google DeepMind, we value diversity of experience, knowledge, backgrounds and perspectives and harness these qualities to create extraordinary impact. We are committed to equal employment opportunity regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, pregnancy, or related condition (including breastfeeding) or any other basis as protected by applicable law. If you have a disability or additional need that requires accommodation, please do not hesitate to let us know.