Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in Santa Ana, California. This long-term contract position offers a dynamic opportunity to support the Manager of Learning and Organizational Development with administrative and technical tasks. The ideal candidate will possess strong organizational skills and a proactive attitude to help maintain smooth operations within our HR department.

Responsibilities :

• Organize and coordinate meetings, workshops, and training sessions, ensuring all logistics are handled efficiently.
• Prepare and maintain training materials, handouts, and presentations, while keeping accurate records of attendance and certifications.
• Act as a communication liaison between the HR team, vendors, and other departments, fostering collaboration and clarity.
• Manage logistical arrangements for events, including venue setup, catering, and AV equipment troubleshooting.
• Send reminders and follow-ups to participants for training sessions and gather feedback through pre-and post-event surveys.
• Update and maintain participant records in the Learning Management System, ensuring data accuracy and compliance.
• Compile data and generate reports on key training metrics, such as attendance and program effectiveness.
• Assist in creating e-learning modules, infographics, and other training resources to enhance employee engagement.
• Address inquiries about HR programs and provide on-site support during training sessions.
• Track inventory of training supplies and ensure timely setup and teardown of training rooms.
• Proficiency in Microsoft Office, including Excel for creating charts and calculating percentages.
• Familiarity with Canva for designing materials and PowerPoint for creating presentations.
• Strong organizational skills to handle multiple tasks effectively in a fast-paced environment.
• Exceptional attention to detail to ensure accuracy in documentation and file management.
• Excellent customer service skills for clear communication and problem resolution.
• Effective time management and prioritization abilities to complete assignments on schedule.
• Adaptability to take on a variety of responsibilities and adjust to changing priorities.
• Previous experience in HR administration or working with HRIS systems is preferred.