Human Resources Assistant

JOB SUMMARY :

Under the direction of the Regional HR Manager, this position is responsible for employee boarding, acting as an employee liaison so that employees feel supported by the HR Department, support of the HR Team communications, employee data integrity, background checks, I9 processing, emergency planning, pandemic response, and training on administrative HR processes to support the overall Human Resources function within the organization to ensure employees information is processed according to company, state, and federal standards and compliance requirements.

ESSENTIAL FUNCTIONS :

• Employee Boarding

Manage Pre-boarding, On-boarding, and Off-boarding processes including coordinating with Managers, conducting New Hire Orientations, providing scheduling details, required preparation, and an overview of orientation expectations, assisting new employees in completion of new hire paperwork and clarification of company policies, generating Personnel Action Forms and routing them for approval, coordinating exit procedures including scheduling, conducting, and routing Exit Interviews to ensure new employees launch into the organization with the best possible opportunity for success and to obtain feedback from exiting employees on areas in which we can improve to reduce future turnover.

Foster and maintain strong working relationships with Managers, new employees, and existing employees, acting as a guide to ensure all questions are answered and resolved in a timely manner to build trust in the HR team and organization, serving as a reliable, dedicated advocate.

Draft general correspondence on behalf of the HR Team including Leave of Absence letters, Performance Improvement Plans, emergency response-related communication, exit information, and Job Descriptions to ensure accurate information is provided in a timely manner to employees, which will protect both the employee and the organization.

Complete authorized training, allowing coordination of background checks for special projects including Airport Security Badge Training, oversight of data reports for LiveScan, and DOJ to support all projects requiring background checks are compliant and timely.

Facilitate training for company representatives on I-9 compliance, requirements, E-verify procedures, and nuances, audit incoming I-9s for accuracy, follow-up on any needed corrections, process completed I9s for employee files to protect the organization from inadvertently hiring an unauthorized employee, to avoid audits and related fees

Designated Emergency Area Coordinator to assist during evacuations, drills, coordinate CPR training, and provide Injury and Illness Prevention Program information as needed.

Outreach to employees utilizing special LOA requests, including applicable payments, to act as the liaison for communication between employees and the company, ensuring the employees feel supported and have the resources they need to navigate the process.

Train administrative personnel on the importance of and how to utilize and validate data for I9s, E-Verify, section 3, and general HR clerical duties to ensure all team members are knowledgeable, competent, and capable of performing their assigned duties to the highest level of accuracy and internal standards.

EDUCATION AND EXPERIENCE :

ACCO COMPETENCIES :

PHYSICAL REQUIREMENTS :

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

HOURS :

Monday through Friday beginning between 6 : 00 am and 7 : 00 am and ending between 4 : 00 pm and 5 : 00 pm, with one hour for lunch. Eight hours per day is required, and occasional overtime may be necessary due to business needs.

TRAVEL :

O - 5% of the time to and from the assigned office location to regional branch offices and / or to project / customer site(s).

Compettive Wages : Competitive Wages :

$20.43 - $26.56

per hour. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

ACCO

LI-MM1

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