Executive Assistant

Executive Assistant

The Cystic Fibrosis Foundation is a leading healthcare nonprofit organization like no other. For decades, we have been taking major steps and pioneering new ways to advance our mission to find a cure for cystic fibrosis and to provide all people with CF the opportunity to lead long, fulfilling lives by funding research and drug development, partnering with the CF community, and advancing high-quality, specialized care.

By joining the Cystic Fibrosis Foundation, you will be part of a dedicated team committed to our core values and working towards a cure for cystic fibrosis. We offer a collaborative and supportive work environment, opportunities for professional growth, and the chance to make a meaningful impact in the lives of those affected by CF.

Position Summary :

The Cystic Fibrosis Foundation is looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the Office of the Chief Operating and Financial Officer (COFO) at our national headquarters in Bethesda, MD. In this pivotal role, you'll ensure the smooth day-to-day operations of the COFO's office - managing complex calendars, coordinating travel, preparing materials, and serving as a trusted partner to both the COFO and the Chief of Staff. You'll be at the heart of a fast-paced, purpose-driven environment, helping leadership stay focused on what matters most : advancing our mission to cure cystic fibrosis and improve the lives of those affected by the disease. This position reports to the Chief of Staff to the COFO and offers a unique opportunity to contribute meaningfully to the success of a nationally recognized nonprofit organization. This is a hybrid role based in Bethesda, MD, and requires 2-3 days per week in the Bethesda office.

Essential Duties and Responsibilities :

Executive Support

• Owning and managing the complex, ever-changing calendar of the COFO.
• Acting as strategic manager of and gatekeeper for COFO's time.
• Coordinating end-to-end travel needs for the COFO, including car, flight, hotel, etc. and anticipating key details for trips such as commuting times and directions.
• Processing and tracking expenses for the COFO; maintaining accurate records of receipts for reimbursement.
• Administering the flow of documents requiring approval and signature by COFO.
• Managing general correspondence for the COFO and the Chief of Staff (including managing team files; receiving, screening, prioritizing, and drafting responses to incoming mail; phone calls; etc.)
• Performing general office duties / assistance, as needed.

Meeting and Event Coordination

Communication and Relationship Management

Project and Task Management

Knowledge, Skills and Abilities Required :

Reporting Relationships :

Working Conditions :

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

This position will be posted for a minimum of 5 days or until the position is filled. Applications will be accepted on an ongoing basis, so candidates are encouraged to apply promptly if interested. The salary range is $91,500.00 to $114,200.00. Specific salary varies based on geographic location and is commensurate with experience. Total Rewards : The CF Foundation is committed to offering competitive compensation (base pay and incentive), benefits, time off and professional development opportunities that maximize our ability to recruit, retain, reward, and motivate a highly qualified and diverse workforce.

The CF Foundation is an equal opportunity employer that is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. We strive to recruit and maintain a diverse workforce. Qualified applicants will receive consideration for employment without regard to race, physical or mental disability, color, religious creed, ancestry, national origin, religion, age, sex, pregnancy, marital status, genetic information or testing, gender identity and expression, sexual orientation or status as a Vietnam-era or special disabled veteran or any characteristic protected by law.

Reasonable Accommodations : The CF Foundation is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or would like to request an accommodation due to a disability, please contact us at HROps@cff.org.