Program Services Specialist, Center for Public Safety Innovation

Program Services Specialist

The Program Services Specialist will provide administrative support to the law enforcement initiative supervisor. This role includes maintaining financial and investigative records essential to the success of law enforcement operations. The specialist will assist with processing documents, tracking expenses, and organizing sensitive files. They will also help facilitate communication among various law enforcement initiatives and partner agencies. The specialist plays a vital role in supporting public safety through efficient coordination and recordkeeping. This position will report to HIDTA Offices in Baltimore, MD and is eligible for one work from home day per week. Due to the nature of work, this individual must be able to secure a Secret level government-issued security clearance.

Key Functions / Responsibilities / Tasks :

• Track task force officer vehicle and overtime. Oversee accountability with the Group Supervisor to ensure no officer goes over the GS 12 Step 1 for federal overtime reimbursement. Ensure timekeeping records of all Task Force Officers assigned to the group. Oversee the day-to-day operation of the initiative.
• Collect and process case statistics and data using DEA and HIDTA programming systems such as CAST, NADDIS, IMPACT, Case Explorer and PMP. Take stats from reports, enter into related databases, and ensure that agencies have access to needed information.
• Review sensitive information and reports within the sponsoring agency as well as other law enforcement groups and the state's attorney office. Compile reports and share based on the needs of each agency.
• Responsible for serving as liaison between local, State and Federal Participating Law Enforcement agencies. Maintain a level of knowledge on specific cases and use that knowledge to connect agencies.
• Order supplies, answer phones, and type correspondence. Work with the Technical Support Unit to ensure all requests to purchase equipment, supplies and or services all meet the fiduciary, HIDTA and participating agency guidelines. Coordinate travel and reimbursement arrangements. Certify that all travel arrangements and reimbursements comply with related policies and regulations.
• Other duties as assigned.

Minimum Qualifications :

Preferred Qualifications :

Required Knowledge, Skills and Abilities :

KNOWLEDGE REQUIRED FOR PERFORMANCE OF THE WORK : Working knowledge of policies and procedures for HIDTA and Law Enforcement agencies. Be computer literate, have good written and oral communication skills. Proficient organization skills. Familiarity with Law Enforcement Administration.

SPECIFIC SKILLS REQUIRED FOR PERFORMANCE OF THE WORK : Be able to obtain and maintain a security clearance. Have ability to multi-task. The employee must have strong organizational skills and the ability to handle time-sensitive assignments. The employee must be able to take the guidelines listed below and apply them to the daily operations of the HIDTA program. Accuracy, discretion, and strong organizational skills are key to this position.

PHYSICAL DEMANDS / WORK ENVIRONMENT : Employee works in an office environment and must be able to do light lifting as it pertains to files, supplies, etc..

SECURITY CLEARANCE : Due to the nature of work, this individual must be able to secure a Secret level government-issued security clearance.

We offer a competitive benefits package, including health, life, prescription, and dental plans, tuition remission benefits, paid leave (14 days of annual, 15 days of sick, 3 days personal, and 14-15 holidays), and a pension plan with employer contributions. The role is eligible for overtime.

The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity / ADA Compliant Employer & Title IX Institution.