Executive Administrative Assistant Office Manager

About the Company

They are an organization that is entrepreneurial and flexible, dedicated to transforming healthcare through the talent we bring to healthcare leadership.

About the Role

You will help the company’s Senior Leaders with success. In this role, you will support 2 Senior Leaders : two Principals. You will be a part of a broader (amazing) Platform team that supports the business. The role will evolve over time.

Responsibilities

• Thought Partnership through Executive Support
• Manage calendar : Coordinate all internal and external meetings for very busy executives, including ensuring all important information is relayed.
• Book travel : research, book, and coordinate executive travel– ensuring all documents are in place and relevant personal information is included; create itineraries.
• Manage administrative tasks : help with office needs - scanning, mailing, etc.
• Process expenses : through a third-party provider (Expensify).
• Collaborate effectively : coordinate with other EAs and team members as necessary; bring in key stakeholders as needed; liaise with both internal and external teams.
• External conferences : support in the planning of external conferences and events; compile agendas and pull together meeting materials / information on attendees; assist with scheduling follow-up meetings.

Executive Search Project Coordination

Office & Events Management

Additional Projects

Qualifications

Required Skills

A flexible, hybrid work model. We spend time in-person in the Seattle office 3 days per week (Tuesday-Thursday) and are flexible on Mondays and Fridays. Additionally, everyone has additional “work from anywhere” days, where they can choose to work remotely for extended periods of time.

Preferred Skills

Quality time together. We spend time together at all-hands, annual off-sites and events throughout the year to build culture, have fun, foster learning and development, and deepen relationships with one another.

Equal Opportunity Statement

Opportunity to give back. We believe in giving back to the community and helping those in need, which is why every employee is given opportunities to volunteer and a generous annual philanthropic match to support and learn from causes important to them.