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Executive Assistant

Executive Assistant

Brown Harris Stevens Residential Sales, LLCNew York, NY, US
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Job Description

Job Description

Louise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions.

We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must.

As Executive Assistant, you will :

  • Manage, prioritize and respond to incoming emails via Outlook. This includes handling inquiries, directing to the appropriate personnel or responding as Louise.
  • Provide administrative support to Louise, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments.
  • Assist in the preparation and organization of meetings and client reports.
  • Prepare and edit documents as required, like a REBNY Financial Statement, board package, vendor quotes, etc.
  • Maintain / organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze.
  • Collaborate with various teams members to facilitate cross-functional communication and deal flow.
  • Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day.
  • Handle confidential and sensitive information with discretion.
  • Occasionally travel to various Manhattan locations as needed.

Requirements

Requirements :

  • 5+ years of experience as an executive assistant, administrative assistant or similar role within real estate.
  • Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume. The team typically does 200M+ in sales, 80+ in transactions.
  • Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com and Cloze).
  • Strong organizational and time management skills.
  • Proven problem-solving skills and excellent verbal / written communication skills.
  • Attention to detail and accuracy with the ability to multitask / prioritize tasks effectively.
  • Proactive work attitude.
  • New York Real Estate License.
  • Benefits

    This role provides healthcare, dental, vision, and paid time off.

    Hours are 9 : 00am-6 : 00pm

    The salary range for this role is $90,000-$100,000

    Brown Harris Stevens Residential Sales, LLC is an Equal Opportunity Employer.

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