Administrative Coordinator

Administrative Coordinator

We are looking for an Administrative Coordinator to join our team in Goleta, California. In this long-term contract role, you will play a vital part in ensuring smooth office operations and creating a welcoming environment for employees and visitors alike. Your responsibilities will encompass reception services, office coordination, and support for workplace events and programs.

Responsibilities :

Greet employees and visitors warmly, ensuring they feel welcomed and directed to the correct location or contact.

Maintain a well-organized and fully stocked office environment.

Manage conference room schedules, resolving conflicts promptly and distributing event communications.

Assist with the Facilities Ticketing System by assigning, responding to, and closing tickets efficiently.

Identify opportunities for improvement in office operations and propose creative solutions.

Support planning and execution of office events, including setup, decorations, and breakdown.

Coordinate with the Food & Beverage team to ensure deliveries are directed properly and address kitchen-related feedback.

Organize and communicate details regarding onsite perks programs, boosting employee participation.

Keep the reception area clean and organized, creating a welcoming and inviting space.

Provide timely responses to general office-related inquiries and follow up as needed.

Requirements :

Proven experience in administrative coordination, reception, or similar roles.

Strong customer service skills with an ability to foster positive interactions.

Familiarity with facilities management and ticketing systems.

Ability to manage schedules and resolve conflicts effectively.

Experience in planning and supporting workplace events and programs.

Proficiency in designing communication materials using tools like Canva.

Strong organizational skills and attention to detail.

Capability to manage vendor relationships and external service providers.