Office Manager (Corona del Mar)

About the Position

Hanley Investment Group is currently seeking an Office Manager with Commercial Real Estate experience who can wear many hats and thrive in a fast-paced environment. This role supports the C-suite, helps manage the daily operations of the office, and coordinates both internal and client-facing events and conventions.

The ideal candidate is a hands-on team player who's not afraid to roll up their sleeves, jump in wherever needed, and tackle problems head-on. They should be comfortable managing multiple large projects, and keeping things moving with a positive, solutions-oriented mindset. Strong organizational and customer service skills are a must.

Job Duties and Responsibilities :

Operations & Office Management

Support C-suite with administrative and strategic initiatives

Maintain clean, organized digital file systems and enforce process consistency

Monitor internal workflows, identify inefficiencies, and recommend improvements

Manage vendor accounts, office supplies, mail, and facility maintenance

Coordinate onboarding / offboarding processes for staff and agents

Oversee tech support coordination and CRM upkeep

Assist in property management tracking and deadlines

Manage mail, office supplies and maintenance requests.

Assist with Company events and promotions.

Manage weekly company meetings and board room calendars

Annual property maintenance schedules

Supporting the office in any and all areas as a team player

Compliance

Maintain agent and staff licensing compliance with DRE regulations

Ensure adherence to company policies and legal state real estate regulations

Maintain updated and accurate records related to state real estate requirements

Events & Company Culture

Assist with planning company events, team activities, and promotions

Support recruiting and internal communications to maintain company culture

Finance & Reporting

Assist with annual budgeting for office and events

AP / AR processes as needed related to office management

Skills / Qualifications :

Strong customer service mindset with professional interpersonal skills

Effective problem-solver with solid business and analytical judgment

Highly organized with excellent time and project management skills

Detail-oriented and deadline-driven with a proactive, self-motivated approach

Tech-savvy; proficient in Office 365 (Word, Outlook, Excel, PowerPoint, Teams)

Quick learner who adapts well to new technologies and evolving processes

Clear communicator who is confident, diplomatic, and tactful

Able to lead by example, work independently, and thrive in a fast-paced team setting

Maintains discretion with sensitive or confidential information

Education / Experience :

Bachelors Degree

4+ years experience as a manager and / or operations role

Additional Requirements :

Full-time, in-office position.

Must pass a background and employment history check.

Must be able to frequently ascend and descend stairs.

Must be able to lift and carry items weighing up to 25 pounds.

Local candidates only. No moving expenses available.

Position Includes :

Full Time Position : 40+ weekly hours

Paid Time Off and Holidays

Medical & Dental Benefits

401K

Exempt Employment Status

Salary Range :

$75,000 - $80,000 annually

About Hanley Investment Group

Hanley Investment Group has a team of specialized retail investment brokers that advise clients on the sale of single-tenant, multi-tenant, and anchored shopping centers as well as mixed-use and urban retail properties nationwide.

Our team has redefined the experience of selling retail investment properties. Our relentless commitment to exceptional service and creative thinking is the reason we have completed more than $11 billion in retail transactions. Our expertise, performance, and unwavering dedication to put client needs first continues to set us apart in the industry.

• All opportunities are managed directlyno third-party staffing solicitations, please.