Office Administrator

Job Description

Job Description

Sargent Electric Company (www.sargentelectric.com) - Consistently named one of the Top Fastest Growing Companies by the Pittsburgh Business Times . Established in 1907, Sargent Electric Company has since evolved into one of the largest electrical contracting companies in the area, providing comprehensive services to our clients.

We are looking to hire an OFFICE ADMINISTRATOR   reporting to our Pittsburgh, PA office.  This position provides comprehensive, executive-level support to the CEO / President and senior management team while simultaneously overseeing key corporate administrative functions.  Acting as both an Executive Assistant and Office Administrator, this position requires strong organizational, operational, and communication skills. The Office Administrator serves as a central point of contact for employees, customers, vendors, and external stakeholders while maintaining the highest levels of confidentiality and professionalism.  This role demands exceptional multitasking, discretion, and the ability to coordinate across departments, divisions, and business locations.

POSITION RESPONSIBILITIES :

Executive & Administrative Support

• Act as a primary liaison between leadership, employees, customers, vendors, subcontractors, and external partners.
• Manage executive correspondence, inquiries (web, email, phone), and coordinate routing and follow-up with the appropriate teams or locations.
• Coordinate internal and external communications and company-wide announcements, ensuring message alignment and timing with the Executive Team.
• Organize and coordinate executive and company meetings, leadership events, and conferences.
• Support marketing and business development initiatives, including event coordination, communications, and materials preparation.
• Coordinate executive and team travel, accommodations, and schedule logistics across departments.

Corporate Governance & Records Management

QUALIFICATIONS :

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