Executive Assistant to Chief Executive Officer

Job Description

Full-Time | Onsite | Orlando, Florida

Reports to : CEO

About Your Role

As the Executive Assistant to the CEO of Proto Enterprises, you will play a pivotal role in supporting the CEO’s daily operations, ensuring efficiency, organization, and seamless execution of strategic initiatives. You will serve as a key liaison between the CEO and internal / external stakeholders, managing communications, scheduling, and high-level administrative tasks. Your role will be instrumental in keeping the CEO focused on business priorities while maintaining operational fluidity across multiple divisions.

What’s a Typical Day Look Like?

Each new day brings new opportunities and challenges in this fast-paced role. In the morning, you might be managing the CEO’s schedule, preparing materials for a high-stakes meeting, or coordinating travel arrangements for a conference. In the afternoon, you could be handling communications, drafting reports, or assisting with strategic planning efforts.

Your day might involve facilitating executive meetings, following up on action items, or working on special projects related to business growth. You may also be responsible for coordinating with department heads, vendors, and clients to ensure smooth day-to-day operations. Whether it’s managing correspondence, problem-solving logistical challenges, or handling sensitive information, your role ensures that the CEO can focus on the business.

What You'll Do

Your key responsibilities will include :

• Calendar & Schedule Management : Coordinate and manage the CEO’s daily calendar, ensuring efficient scheduling and prioritization of meetings.
• Communication Management : Serve as the primary point of contact for internal and external stakeholders, filtering communications and handling correspondence.
• Meeting Preparation & Support : Prepare briefing materials, track action items, and ensure timely follow-up.
• Confidentiality & Discretion : Handle sensitive information with professionalism and confidentiality.
• Operational Support : Work closely with the CEO to streamline administrative functions, improve workflow, and support business objectives.
• Event Coordination : Assist in planning executive-level meetings, off-site leadership retreats, and company-wide events.

What We’re Looking For

You are a proactive, detail-oriented professional who thrives in a fast-paced executive environment. You bring :

What We Offer

We value our team members and offer a comprehensive compensation package that includes :

Equal Opportunity

We are committed to providing equal employment opportunities (EEO) to all candidates, without discrimination based on race, religion, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local laws.

Important Note

Applicants must be legally eligible to work in the United States. Proof of work authorization will be required upon hire.