Executive Assistant

Executive Assistant Opportunity

We are looking for a detail-oriented and proactive Executive Assistant to provide high-level support to C-suite executives in Newburyport, Massachusetts. This long-term contract position offers an exciting opportunity to manage essential administrative tasks while ensuring seamless operations in a dynamic and efficient environment. The ideal candidate will possess exceptional organizational skills and the ability to handle confidential information with discretion.

Responsibilities :

• Coordinate and manage complex travel arrangements, including booking flights, accommodations, and transportation for executives.
• Prepare detailed meeting notes to capture key discussions and action items during executive meetings.
• Oversee and maintain executives' calendars, ensuring all appointments, deadlines, and priorities are effectively managed.
• Handle sensitive and confidential documents with the utmost discretion and professionalism.
• Collaborate with executives to support both traditional and tech-focused leadership styles.
• Utilize Microsoft Office Suite and Outlook to create and manage documents, emails, presentations, and scheduling.
• Assist in preparing materials for board meetings using specialized software such as BoardDeck.
• Act as a liaison between executives and internal or external stakeholders, ensuring clear and timely communication.
• Ensure the smooth execution of day-to-day operations by anticipating executives' needs and resolving issues proactively.

Requirements :