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Administrative Assistant
Administrative AssistantTandym Group • Conshohocken, PA, US
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Administrative Assistant

Administrative Assistant

Tandym Group • Conshohocken, PA, US
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A recognized pharma company is actively seeking a new Administrative Assistant to join their growing team.

About the Opportunity :

  • Assignment Length : 8+ months
  • Schedule : Monday to Friday
  • Hours : 8 : 30am to 5 : 30pm (1-hour lunch break)
  • Setting : Hybrid (3 days a week onsite)

Responsibilities :

  • Manage the CEO's complex & frequently changing international and domestic travel, appointments and meetings, while maintaining maximum flexibility for consistently shifting priorities.
  • Coordinate large scale ELT & Board meetings, such as but not limited to catering, room reservations both on & offsite, additional cleaning or services as needed, confirmation and rescheduling process as needed and directed
  • Maintain the executive office area with appropriate supplies, liaise with information technology to ensure functioning equipment & any other essential items
  • Promptly respond to emails, calls, and voicemails as necessary, level-setting expectations for turn around on each request
  • Prepare & submit expense reports for Business Operations Manager & CEO within the parameters of the policies.
  • Maintain a professional and welcoming demeanor when greeting and interacting with internal & external personnel, whether in person, over the telephone or email
  • Act as a representative of the Business Operations Manager and CEO's office
  • Maintain strict confidence on all scheduling, meetings and matters regarding the Business Operations Manager & CEO

    • Qualifications :

  • 2+ years of experience as an Administrative or Executive Assistant
  • Associate's and / or Bachelor's Degree
  • Experience supporting C-Suite and Executive Leadership directly
  • Experience in Life Sciences, Biopharma, Biotech, Pharmaceuticals or Healthcare industry
  • Strong working knowledge of Outlook and Microsoft Suite

    • Desired Skills :

  • Experience with Concur
  • Experience with Melon (Travel Booking)
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    Administrative Assistant • Conshohocken, PA, US

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