Recruiting Assistant

Job Description

Job Description

Position Summary / Description

The Recruiting Assistant is responsible for providing administrative support to the Professional Resources department in executing processes related to the recruiting and hiring of summer associates for all of offices. A successful candidate will possess strong interpersonal, verbal, written communication, time management, and organizational skills; the ability to exercise sound judgement and professionalism; and the ability to turn concepts and visions into actions while working both independently as well as collaboratively.

Primary Responsibilities

Primarily responsible for supporting all on-campus recruiting efforts and organizing callback interviews

Assist recruiters in organizing logistics; attending recruiting receptions, outreach events, on campus events and summer program social events

Input and continuously update candidate information in the legal recruiting database (viRecruit) and ensure completion and accuracy of all essential information

Generate various summary and pipeline reports as directed using viRecruit

Organize promotional materials for on-campus recruiting events and interviewing materials used by on-campus interviewers

Organize interview schedules and assemble interview materials for candidates

Communicate information related to interviews to lawyer interviewers, travel department, legal recruiting staff, reception staff, and building security

Greet candidates interviewing with the firm when required

Prepare and deliver correspondence to candidates regarding their employment status

Assist recruiters with summer program planning initiatives and social activities

Assist recruiters with diversity initiatives

Open, sort, and distribute department mail

Process check requests and pay invoices for department expenses

Process and track all travel reimbursement expenses from lateral and law student candidates

Arrange logistics for internal and external meetings including sending meeting appointments and preparing meeting materials such as agendas, reports, PowerPoint presentations, etc.

Skills / Abilities

• Strong interpersonal, verbal and written communication skills
• Proficient in Microsoft Office Suite and applicant tracking software
• Conscientious, well organized, detail-oriented, and willing to take appropriate initiative
• Excellent follow up and follow through abilities
• Able to exercise sound judgement
• Able to multi-task, manage, and prioritize projects effectively
• Able to work independently, under the direction of others, and as a part of a team
• Able to respond quickly and positively to shifting demands and opportunities
• Able to interact effectively with all levels of firm personnel
• Able to recognize confidential information and maintain confidentiality of such information
• Proactive in learning and adapting to new systems and processes
• Reliable, service-focused, and punctual
• Able to perform under stressful conditions in a thoughtful and professional manner