Senior Subcontracts Administrator

Senior Subcontracts Administrator at Constellis summary :

The Senior Subcontracts Administrator is responsible for preparing, reviewing, and monitoring bid and subcontract documents, ensuring compliance with federal procurement regulations. This role involves analyzing proposals, coordinating with subcontractors and internal teams, and overseeing subcontractor performance. The position also includes developing subcontract agreements and maintaining thorough procurement documentation to support organizational and small business goals.

POSITION SUMMARY

Position is responsible for preparing, reviewing, issuing and monitoring bid documents; reviewing and evaluating bid proposals; preparing, reviewing and issuing subcontract documents; and monitoring the performance of subcontractors. Additional duties may include developing, implementing and reviewing subcontracting plans for pre-award, post-award and price analysis.

RESPONSIBILITIES

• Review Work Package Specifications received, to include Statements of Work (SOW), Performance Work Statements (PWS), and Bills of Material (BOM), in order to generate Requests for Proposal (RFP's) and Requests for Quote (RFQ's).
• Generate FAR-compliant RFP and RFQ bid packages, fairly and openly soliciting bids from both large and small subcontractors ensuring that SB, SDB, WOSB, SDVOSB, and HUBZone SB's are provided an equitable opportunity to compete for Constellis subcontracts.
• Coordinate small business bids with the SBLO as required in order to ensure compliance with any small business subcontracting / small business participation goals.
• Assist with identifying potential subcontractors, CONUS-based and OCONUS-based, using a variety of methods, source lists, and organizations.
• Analyze subcontractor and vendor proposals for compliance with RFP / RFQ requirements, conducting formal analysis as required (to include price analysis, cost analysis, and / or make / buy analysis)
• Provide fact-supported subcontractor recommendations for management review and approval, to include development of bid summaries.
• Coordination of Non-Disclosure Agreements, Teaming Agreements and subcontractor due diligence with compliance and Business Development.
• Develop subcontract agreements and modifications of moderate to high complexity in accordance with management guidelines. Ensure that all required terms and conditions, statements of work, performance requirements and prime contract flow downs are incorporated into the subcontract agreements.
• Effectively monitor subcontractor performance.
• Work closely with internal stakeholders, including but not limited to Business Development, Proposals, Capture, Export Compliance, Legal, and Finance teams.
• Maintain all contractual documents, files, correspondence, meeting minutes and other appropriate and applicable documents in the Procurement Department's automated procurement compliance tool. Convey documentation of solicitation and quotes to the SBLO as required confirming compliance with small business requirements

QUALIFICATIONS

BENEFITS

Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.

WORKING CONDITIONS

Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday standard core hours, however some extended or weekend hours may be required.

Equal Opportunity Employer

Race / Color / Sex / Sexual Orientation / Gender Identity / Disability / Vet

Keywords :

subcontract administration, bid document preparation, proposal evaluation, procurement compliance, federal acquisition regulation, small business coordination, contract negotiation, performance monitoring, subcontract agreement development, vendor analysis