Faculty Administrative Coordinator (Faculty & Research Administration)

The Johns Hopkins Carey Business School is seeking an experienced, tech savvy Faculty Administrative Coordinator with finance experience for the position of Faculty Administrative Coordinator. This position will be responsible for coordination of faculty seminar series, coordination of onboarding activities for new adjunct faculty, and maintenance of course information, required textbooks, and course syllabi. This position will also be responsible for maintaining faculty web pages and our faculty database.

Additionally, the Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others.

Specific Duties & Responsibilities

• Plan, support, and organize daily activities of the office, unit, or program.
• Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.
• Prepare meeting materials and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items.
• Coordinate and provide various general office services.
• May serve as the liaison or contact with internal and external service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes and procedures.
• Develop and recommend administrative processes / procedures to assure efficiency in general office operations.
• Develop and compile reports.
• Assist with the preparation of presentations.
• Assist with planning special events / functions.
• Perform non-routine and confidential administrative functions, as needed.
• Coordinate work assignments of students and / or temporary office support, as needed.
• Coordinate preparation, set up and logistics for events / functions.
• Assist with basic financial tasks.
• Other duties as assigned.

Additional Responsibilities

Minimum Qualifications

Preferred Qualifications

Technical Qualifications & Specialized Certifications

Technical Skills & Expected Level of Proficiency

The Johns Hopkins University is an equal opportunity employer and welcomes applications from diverse candidates. The university is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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