Finance Operations Coordinator

Organization Summary

The Underline is a bold idea to reclaim 10 miles of land beneath the Miami Metrorail and transform it into a beautiful, active green space that becomes a magnet for residents and visitors alike. Friends of The Underline (FUL) is a nonprofit organization driving the realization of an innovative multimodal trail and open space that connects Miamians.

Position Summary

Friends of The Underline seeks a highly organized and agile professional who is passionate about improving Miami and fostering community connections. The Finance Operations Coordinator will support finance and administrative operations, ensuring smooth information flow across financial, governance, and programmatic areas. This role involves recording financial activity, managing correspondence, supporting office operations, and assisting with various administrative tasks.

Essential Function :

Financial Operations :

Manage Accounts Payable : Maintain vendor records, process invoices, handle W-9s, monitor cash balances, and respond to inquiries.

Oversee Accounts Receivable : Prepare and track invoices, record deposits, maintain AR reports, and manage collections.

Support Month-End Close : Assist with reconciliations, credit card reviews (Divvy), and generate financial reports (AP / AR aging, balance sheet, P&L, sales tax).

Assist with Grants & Annual Reporting : Allocate expenses, prepare financial reports, support audits, and file 990 / 1099 forms.

Monitor Credit Card Usage and support risk management and insurance processes.

Provide Training on AP procedures, expense guidelines, and Divvy usage.

Governance & Administration :

Prepare materials, record and maintain minutes, and track attendance for Finance, Investment and Audit Committees.

Manage corporate licenses and registrations.

Coordinate Board Meetings : Logistics, documentation, attendance tracking, and minutes.

Support Office Management :

Administer supplies, office maintenance, general correspondence, subscriptions, and document retention;

Coordinate contract approvals, manage professional development logistics, report on KPI's, and notarize documents.

Organize Internal Events.

Perform other duties as assigned.

Skills and Qualifications

Bachelor's degree in Accounting, Business Administration, or related field

Fluent in English; basic Spanish proficiency

Minimum 2 years of experience in bookkeeping or financial management (AP, AR, budgeting, financial schedules)

Proficiency in Microsoft Excel, Google Sheets, Microsoft Office, and Google Workspace

Strong communication, note-taking, proofreading, and writing skills

Detail-oriented with excellent organizational abilities

Strong analytical and problem-solving skills

Experience with QuickBooks and Bill.com preferred

Benefits

Medical

Dental

Vision

Retirement with an employer match

Paid Time Off

Paid Holidays