Administrative AssistantSpectraforce Technologies • Florham Park, NJ, United States
Administrative Assistant
Spectraforce Technologies • Florham Park, NJ, United States
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- serp_jobs.job_card.full_time
job_description.job_card.job_descriptionHigh School diploma or equivalent. Some college preferred . 1+ years previous admin experience or equivalent; Experience Level = 3-5 Years is ideal. Intermediate to advanced knowledge of Microsoft Office Suite , Outlook , SharePoint , and understanding of business processes and requirements . Self-starter able to function at a high level with general instruction and supervision. Builds strong relationships with peers and cross-functionally . Team-oriented , can-do attitude and desire to be a productive contributor to overall organization. Learns quickly and can change course quickly when needed. Requires proficiency in two to three vendor software programs . Provides support to one or two department managers and their staffs . Duties may include : word processing , editing existing documents , keying information into existing templates , database upkeep . Previous clerical experience is necessary. Moderate to minimal supervision is provided.
Job title : Administrative Assistant
Location : Florham Park, NJ 07932
Duration : 1 year to start - Possible extension
Responsibilities :
- Provides general administrative support to the organization. May provide back up support to higher-level management as needed.
- Maintains and manages calendars , including scheduling meetings and proactively identifying and resolving scheduling conflicts.
- Coordinates domestic and international travel arrangements and processing of corresponding expense reports .
- Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software , including Corporate Travel website and other programs.
- Coordinates new employee onboarding .
- Responsible for compliance with applicable Corporate and Divisional Policies and procedures .
- Follows purchasing and requisition procedures , Corporate Security and Privacy Rules , Corporate Branding Guidelines , and Copy Center procedures (if applicable).
- Coordinates and maintains departmental files , as assigned, in compliance with corporate and government regulations .
Qualifications :
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Administrative Assistant • Florham Park, NJ, United States
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